bookkeeper Archives | Rosemary Bookkeeping

A Bookkeeper’s Role in Making Tax Digital

A bookkeeper’s role in Making Tax Digital is to ensure these records are accurate, organised, and up to date, enabling reliable financial inputs for each quarterly update.

Making Tax Digital for Income Tax requires in-scope sole traders and landlords to maintain digital records and report data to HMRC regularly.

From tracking income and expenses to reconciling accounts and preparing the necessary reports, consistent bookkeeping helps simplify managing Making Tax Digital.

What is a bookkeeper’s role in Making Tax Digital?

A bookkeeper’s role in Making Tax Digital involves managing the financial records that underpin your MTD obligations.

They can assist you with:

Record income and expenses accurately
Maintain digital bookkeeping records
Reconcile your bank accounts
Check transactions for errors
Identify missing or duplicate entries
Keep your bookkeeping up to date throughout each quarter
Prepare records for MTD quarterly updates
Work alongside your accountant where required

While Making Tax Digital could change how information is submitted to HMRC, accurate bookkeeping remains fundamental to the process.

Making Tax Digital starts with accurate bookkeeping

It’s simple to concentrate on meeting the four quarterly MTD deadlines.

But these updates rely heavily on data collected over the past three months.

If your bookkeeping is incomplete, inaccurate, or months behind, completing each quarterly report becomes significantly more challenging.

For instance, if your software indicates £18,500 in income for a quarter, but two customer payments are recorded twice, and several expenses are missing, the records won’t accurately represent your business activities.

A bookkeeper can review the transactions and help spot issues before the next MTD deadline.

Keeping your digital records up to date

Making Tax Digital for Income Tax requires digital record-keeping.

For a sole trader, this can include:

Sales and other business income
Business expenses
Customer invoices
Supplier costs
Payments received
Bank transactions

For landlords, records should include:

Property income
Pertinent expenses.

A crucial aspect of a bookkeeper’s role in Making Tax Digital is to keep these records updated consistently, preventing a backlog of months of transactions.

This approach integrates quarterly reporting seamlessly into your regular bookkeeping activities.

Checking transactions, not simply recording them

Modern bookkeeping software can automate much of the data entry process.

Bank feeds enable automatic transaction imports, while software can suggest appropriate categories.

Receipts can be digitised and stored electronically. However, automation alone does not ensure accuracy.

For instance, your software might automatically assign a £750 transaction to a category based on past purchases from the same supplier.

That does not necessarily mean the category is correct.

A bookkeeper can help:

Review automated transaction categories
Check unusual payments
Investigate missing information
Identify duplicate entries
Correct bookkeeping errors
Ask for clarification when a transaction is unclear

Technology can accelerate bookkeeping, but human oversight remains essential.

Reconciling your bank accounts

Bank reconciliation compares the transactions recorded in your bookkeeping software with those that appear in your bank account.

This can uncover:

Missing payments
Duplicate transactions
Unmatched customer invoices
Incorrect amounts
Payments allocated to the wrong invoice
Transactions that have not been recorded

Regular reconciliation ensures that your digital records accurately represent your business activities, which is especially crucial when these records are used for Making Tax Digital.

Preparing for quarterly MTD updates

Making Tax Digital for Income Tax requires quarterly updates throughout the tax year.

For those who entered MTD from 6 April 2026, the standard quarterly deadlines are:

7 August
7 November
7 February
7 May

The bookkeeper’s role in Making Tax Digital is particularly important between deadlines.

Instead of waiting for a quarterly update, your bookkeeper can continuously maintain your records throughout each three-month cycle.

As a result, much of the bookkeeping is already done by the time the next deadline approaches.

Can a bookkeeper submit your MTD quarterly updates?

A bookkeeper might assist with your quarterly MTD updates, depending on their services and the necessary HMRC authorisation.

HMRC permits multiple agents to support someone using Making Tax Digital.

For instance, a bookkeeper may keep your records and help with quarterly updates, while your accountant handles broader tax issues and the final tax return. Y

our bookkeeper does not need to replace your accountant; they can work together.

Bookkeeper vs accountant under Making Tax Digital

Making Tax Digital can make the relationship between your bookkeeper and your accountant even more important.

Your bookkeeper may help with:

Recording day-to-day transactions
Maintaining digital records
Bank reconciliation
Checking bookkeeping accuracy
Managing invoices and payments
Preparing records for quarterly updates
Regular bookkeeping throughout the year

Your accountant may help with:

Tax adjustments
Allowances
Tax calculations
Other taxable income
Tax planning
Final tax reporting

Accurate bookkeeping gives your accountant reliable information to work with.

What happens between MTD quarterly updates?

Submitting a quarterly update doesn’t mean you can pause your bookkeeping for three more months.

The next quarter begins immediately.

Your business continues to:

Make sales
Receive payments
Pay suppliers
Incur expenses
Send invoices
Receive bills

All of these transactions still require recording.

Regular bookkeeping distributes the workload throughout the quarter and lowers the last-minute burden before deadlines.

What if your bookkeeping has fallen behind?

If your bookkeeping is overdue, a bookkeeper can assist in updating your records.

You may need to:

Find missing invoices and receipts
Record outstanding transactions
Reconcile your bank accounts
Correct errors
Review income and expenses
Move records into suitable digital software
Prepare for your next MTD update

Delaying bookkeeping until the next deadline doesn’t lessen the workload; it simply provides less time to complete it.

Why regular bookkeeping works well with Making Tax Digital

Making Tax Digital promotes more consistent financial record-keeping.

Doing bookkeeping monthly can help detect problems early, before each quarter ends, such as:

Missing invoices
Outstanding customer payments
Duplicate transactions
Incorrect categories
Missing expenses
Unusual transactions
Bank reconciliation differences

This is a crucial aspect of a bookkeeper’s role in Making Tax Digital.

Their presence isn’t limited to when an MTD deadline approaches; they can help keep records up to date throughout the year.

Why choose Rosemary Bookkeeping for Making Tax Digital?

Making Tax Digital relies on accurate, current digital records. Rosemary Bookkeeping can assist with this.

Your local Rosemary Bookkeeper can support you with:

Regular digital bookkeeping
Recording income and expenses
Bank reconciliation
Maintaining accurate financial records
Catching up overdue bookkeeping
Bookkeeping software
Preparing records for MTD quarterly updates
Working alongside your accountant

A bookkeeper’s role in Making Tax Digital is to ensure that the underlying data for your reports is accurately maintained.

While software can submit the figures, solid bookkeeping ensures those figures come from accurate records.

If Making Tax Digital affects you, or if you’re preparing to start using MTD as your income approaches the thresholds, it’s now essential to incorporate regular bookkeeping into your routine.

Find your nearest Rosemary Bookkeeper today.

Why I Took the Leap and Started My Own Rosemary Bookkeeping Business in Shrewsbury

Bookkeeping, shrewsbury

Starting my own Rosemary Bookkeeping business in Shrewsbury has been one of the biggest and most meaningful decisions I have made. Like many business owners, I reached a point where I wanted to build something with purpose, something that would allow me to use my skills to make a practical difference to other people running businesses of their own.

People often assume bookkeeping is purely about figures, spreadsheets and deadlines. Of course, accuracy matters. Compliance matters. Meeting HMRC requirements matters. But for me, bookkeeping is really about helping people feel more in control. Behind every set of accounts is a person trying to make decisions, manage pressure, support customers, pay bills, plan ahead and create stability for themselves and their team.

That is why I chose Rosemary Bookkeeping. I wanted to be part of a recognized bookkeeping brand while still offering the personal, local support that business owners value. Launching in Shrewsbury gives me the opportunity to work closely with sole traders, landlords, limited companies and growing SMEs across the area, getting to know what matters to them and providing support that fits around the way they work.

As a new business owner myself, I understand that the early stages can feel exciting and overwhelming at the same time. There are decisions to make, processes to build, relationships to develop and plans to put into action. It has reminded me that business ownership can be incredibly rewarding, but it is also demanding. That experience helps me relate to the clients I support, because I know how valuable it is to have reliable people around you.

One of the biggest lessons I have learned already is that no business owner can do everything well on their own. The strongest businesses build trusted relationships with specialists who help them focus on what they do best. A good bookkeeper can give you back time, improve financial visibility and reduce the worry that comes from not knowing whether your records are up to date.

Many business owners leave bookkeeping until evenings, weekends or the end of the tax year. It is understandable, especially when customers and day-to-day operations come first. But when records are not kept up to date, it becomes harder to understand cash flow, plan for tax, prepare for VAT, manage payroll or make confident decisions. Regular bookkeeping turns financial administration from a source of stress into a useful business tool.

My aim with Rosemary Bookkeeping Shrewsbury is to provide practical, friendly and professional support that helps local businesses feel organised and confident. Whether you are just starting out, growing steadily or trying to regain control of your paperwork, the right bookkeeping support can make running your business feel clearer and less stressful.

This blog series will follow my journey as I build my business, but it is also written for other business owners. Each month, I will share something I have learned and connect it to the challenges many local businesses face. I hope it becomes a useful, honest and relatable resource for anyone trying to build a successful business in Shrewsbury and the surrounding areas.

Do I need a local bookkeeper in Shrewsbury?

A local bookkeeper can provide convenient, personal support while helping you keep records organised, accurate and up to date.

Can Rosemary Bookkeeping Shrewsbury help with Making Tax Digital?

Yes. Rosemary Bookkeeping Shrewsbury can help businesses and landlords organise digital records and prepare for current and future Making Tax Digital requirements.

How do I know if I need bookkeeping support?

If bookkeeping is taking up too much time, your records are behind, or you are unsure whether your figures are accurate, it is a good time to ask for support.

If you have any questions, you want to cross-check any information you already have or are looking for a trusted bookkeeper in Shrewsbury, I would love to hear about your business. Contact Rosemary Bookkeeping Shrewsbury for a friendly, no-obligation conversation about bookkeeping, VAT, payroll, Making Tax Digital support or simply getting your records more organised. Let’s talk, enquire online: www.rosemarybooks.co.uk/shrewsbury or call us on 07799041599 for your free 15 minute consultation

What Does a Bookkeeper Do? A Guide for UK Businesses

Bookkeeping, Making Tax Digital

Have you ever wondered, “What does a bookkeeper actually do?” Or if you’re not sure whether you need a bookkeeper, you’re not alone. Many business owners know bookkeeping is important but aren’t entirely sure what a bookkeeper actually does, or how they could help.

Whether you’re a sole trader, landlord or limited company, a professional bookkeeper can save you time, help you stay compliant, and give you a clearer picture of your business finances.

What does a bookkeeper do?

A bookkeeper records, organises and maintains your financial records. They track money coming in and going out, keep your accounts up to date, help you meet HMRC requirements, and provide accurate financial information so you can make informed business decisions.

Good bookkeeping isn’t just about recording transactions. It’s about ensuring your financial records are accurate, organised and ready whenever you need them.

What does a bookkeeper do day to day?

The exact tasks will vary depending on the business, but most bookkeepers regularly:

Record income and expenses
Reconcile bank accounts
Manage invoices and payments
Monitor cash flow
Keep digital financial records
Prepare VAT information where required
Help businesses comply with Making Tax Digital (MTD)
Produce regular financial reports
Work alongside accountants to prepare year-end accounts

Rather than spending evenings sorting receipts or trying to make sense of spreadsheets, many business owners leave these tasks to a qualified bookkeeper.

Why bookkeeping matters more than ever

Bookkeeping has changed significantly in recent years.

With Making Tax Digital becoming mandatory for an increasing number of sole traders and landlords, businesses are expected to keep digital records and submit information to HMRC using compatible software.

Keeping your bookkeeping up to date makes it much easier to meet these requirements.

It also means you’re less likely to face a last-minute rush as deadlines approach.

A practical example: Staying ready for Making Tax Digital

Imagine you’re a self-employed electrician earning more than £50,000 each year.

Without regular bookkeeping, you may spend days organising receipts and invoices before each quarterly submission.

A bookkeeper keeps your records up to date throughout the year, ensuring your income and expenses are recorded accurately and that your software is ready for each Making Tax Digital deadline.

Instead of scrambling every few months, your financial information is already organised.

A practical example: Understanding your cash flow

A small retail business appears busy, but the owner is constantly worried about money.

Sales are strong, yet supplier bills arrive before customer payments.

A bookkeeper regularly reconciles the accounts and produces cash flow reports, helping the owner understand exactly where money is going and when income is expected.

This enables better decisions on spending, stock purchases and future investment.

What’s the difference between a bookkeeper and an accountant?

Many people assume they’re the same, but they play different roles.

A bookkeeper focuses on maintaining accurate financial records throughout the year.

An accountant usually uses those records to prepare year-end accounts, provide tax advice and support business planning.

The two often work together.

Accurate bookkeeping gives your accountant the reliable information they need, reducing errors and helping everything run more smoothly.

When should you hire a bookkeeper?

There isn’t a perfect time, but there are clear signs it’s becoming necessary.

You may benefit from a bookkeeper if:

Your bookkeeping is consistently left until the last minute.
You’re spending evenings or weekends updating your accounts.
You’re unsure whether your records are accurate.
You’re preparing for Making Tax Digital.
Your business is growing, and finances are becoming harder to manage.
You want greater confidence in your cash flow and financial reporting.

Many business owners wait until they’re overwhelmed.

Starting earlier often saves time and reduces stress.

Can a local bookkeeper make a difference?

Absolutely.

While cloud accounting software allows records to be managed digitally, having a local bookkeeper still offers significant advantages.

They understand local businesses, can provide personal support when needed, and are available to answer questions as your business grows.

At the same time, modern bookkeeping software means your records can be managed securely wherever you are in the UK, giving you the best of both local expertise and digital convenience.

What should you look for in a bookkeeper?

Choosing the right bookkeeper is about more than price.

Look for someone who:

Understands your business.
Stays up to date with HMRC requirements.
Uses recognised bookkeeping software.
Communicates clearly and regularly.
Provides proactive support rather than simply recording transactions.

A good bookkeeper becomes an extension of your business, helping you stay organised throughout the year, not just when deadlines arrive.

How Rosemary Bookkeeping can help

Whether you’re a sole trader, landlord or growing business, Rosemary Bookkeeping offers practical bookkeeping support tailored to your needs.

Our local bookkeepers help businesses across the UK maintain accurate financial records, prepare for Making Tax Digital, monitor cash flow and remain compliant with HMRC requirements.

Instead of worrying about paperwork, you can focus on running your business with confidence, knowing your bookkeeping is in safe hands.

Find your nearest Rosemary Bookkeeper today to discover how professional bookkeeping can save you time, reduce stress and help your business stay on track.

Why Good Bookkeeping Is About More Than Tax

Bookkeeping

Good bookkeeping is about more than tax.

Ask most business owners why they keep bookkeeping records, and the answer is usually the same.

“For tax.”

While that’s certainly one reason, it’s far from the whole picture.

Good bookkeeping isn’t just about meeting HMRC requirements or preparing a tax return. It’s one of the most valuable tools you have for understanding your business, making better decisions, and planning for the future.

If you only look at your numbers when a deadline is approaching, you’re missing out on information that could help your business throughout the year.

Good Bookkeeping Helps You Understand Your Business

Every transaction tells a story.

Together, those transactions show you how your business is performing.

Accurate bookkeeping helps you answer questions such as:

Are sales increasing?
Which customers are your most profitable?
Are your expenses starting to creep up?
Can you afford your next investment?
Is your business actually making money?

Without up-to-date records, you’re often making decisions based on assumptions rather than on facts.

Better Decisions Start With Better Numbers

Running a business means making decisions every day.

Should you hire another employee?
Can you afford a new van?
Is it time to invest in marketing?
Should you increase your prices?

When your bookkeeping is accurate and up to date, you have reliable information to support those decisions.

Knowing your numbers gives you confidence.

Guessing rarely does.

Cash Flow Is Just As Important As Profit

One of the biggest misconceptions in business is that profit and cash are the same thing.

They’re not.

Your business can be profitable on paper yet still struggle to pay suppliers, wages or other bills if cash isn’t flowing through the business at the right time.

Good bookkeeping helps you monitor:

Money coming in.
Money going out.
Outstanding invoices.
Upcoming payments.
Cash available to spend.

Having this visibility enables you to spot potential issues before they become serious problems.

Stay Organised Throughout The Year

Many business owners leave their bookkeeping until there’s a deadline approaching.

The result?

Late nights.
Missing receipts.
Rushed decisions.
Unnecessary stress.

Keeping your records up to date regularly means there are no surprises when it’s time to prepare VAT returns, tax returns, or your Making Tax Digital submissions.

Everything is already organised.

Making Tax Digital Makes Good Bookkeeping Even More Important

With Making Tax Digital now underway, businesses within scope are submitting information to HMRC more frequently than ever before.

The first quarterly reporting period runs from 6 April to 5 July 2026, with the first update due by 7 August.

Quarterly reporting means bookkeeping is no longer something to think about only once a year.

It’s becoming part of your regular business routine.

Businesses with organised digital records will find MTD far easier to manage than those trying to catch up every few months.

Good Bookkeeping Saves Time

It may seem quicker to leave your bookkeeping until later.

In reality, the opposite is usually true.

When records are updated regularly:

Transactions are easier to remember.
Receipts are easier to find.
Errors are spotted sooner.
Reports take less time to prepare.
Deadlines become much less stressful.

Small amounts of time spent consistently often save hours of work later.

It Gives You Confidence

Perhaps the greatest benefit of good bookkeeping isn’t financial.

It’s peace of mind.

Knowing your records are accurate, your deadlines are under control, and your figures are reliable.

When you understand your business finances, you can spend less time worrying about the numbers and more time focusing on your customers, your team and your future.

How Rosemary Bookkeeping Can Help

At Rosemary Bookkeeping, we believe bookkeeping should do more than help you submit information to HMRC.

It should help you understand your business better.

Whether you’re preparing for Making Tax Digital, aiming to improve your cash flow, or simply want greater confidence in your finances, we’re here to help.

Our experienced local bookkeepers can keep your records accurate, organised and up to date, giving you the information you need to make better business decisions daily.

Because good bookkeeping isn’t just about tax.

It’s about running a better business.

Find your nearest bookkeeper here, or call us on 0345 8620072

Budget 2025: What the Income Tax Rise Means for Landlords

Bookkeeping, News, Tax

The Budget 2025 confirmed that landlords will face increased income tax on their property income from April 2027. This change forms part of a broader plan to raise revenue and tighten rules on property ownership.

It follows several years of reforms that have already reduced profit margins for many landlords. These upcoming changes also sit alongside the shift to Making Tax Digital, which will require digital record-keeping for landlords within the income thresholds.

This update offers a clear overview of what is changing and how organised bookkeeping, supported by MTD-ready systems, can help you plan.

Property income tax rates will rise in 2027

The Chancellor announced that income tax on property income will increase by two percentage points from April 2027. The new rates will be:

22% for basic rate taxpayers
42% for higher-rate taxpayers
47% for additional rate taxpayers

For many landlords, these increases create another reduction in net returns. The OBR expects rental prices to rise, with typical rents in England predicted to increase by £20 to £25 per month.

For landlords who will soon be required to keep digital records under Making Tax Digital for Income Tax, keeping them updated will become even more critical. This helps you monitor how these higher tax rates affect your overall position.

Why this matters for landlords

The rise follows earlier changes to Mortgage Interest Relief and Stamp Duty, both of which raised the cost of holding rental property. The Office for Budget Responsibility noted that these measures have reduced landlord returns over the past decade.

It also warned that a long-term decline in rental supply could push rents higher if tenant demand continues.

For landlords with tight margins, even small changes in costs or taxes can shift long-term plans. Clear, accurate and digital bookkeeping helps you understand these shifts early. This is especially important as MTD introduces quarterly updates and stronger expectations for real-time record-keeping.

New High Value Council Tax Surcharge

Budget 2025 introduced an annual surcharge on residential properties valued at over £2 million. This will begin in April 2028 and will be based on 2026 valuations.

The surcharge will be banded:

£2,500 per year at the lower end
Up to £7,500 for properties above £5 million

This charge applies to property owners, not council taxpayers, which means landlords will see additional yearly costs. If you hold high-value property, accurate valuations and clear digital records will help ensure the correct surcharge is applied and correctly reported in your MTD submissions when required.

Reaction from industry bodies

Industry groups have raised concerns about the impact on both landlords and tenants. The NRLA has warned that the changes could reduce the number of available rental homes at a time when demand remains high.

Forecasts show that the UK will need close to one million new rental homes by 2031. Rising taxes, higher costs and increased compliance requirements may make it harder for landlords to keep properties in the private rented sector.

With MTD on the horizon, the need for organised, digital and up-to-date financial records will only grow.

What this means for your bookkeeping

New tax rates, added surcharges and the gradual introduction of Making Tax Digital mean that clean, accurate bookkeeping has never been more critical. Having organised digital records will help you understand the impact of rising costs and prepare early.

Here are a few practical steps to consider:

Review your rental income and expenses to understand your current margin
Keep digital records updated so you can model the impact of higher tax rates
Track property costs such as repairs, mortgage interest and fees
Store valuation documents securely for future council tax surcharge checks
Plan for cash flow changes from 2027 to 2028 and how they link to quarterly MTD reporting

Good information helps you manage change with confidence. It also gives you a clearer view when deciding whether to adjust rents, reinvest, or review parts of your portfolio.

How Rosemary Bookkeeping can support landlords

These changes create more pressure on already stretched margins. A structured and digital-first bookkeeping approach helps you stay in control.

Your local Rosemary Bookkeeper can help you:

Maintain clean and accurate property income records
Prepare for changes to tax and surcharges
Keep digital records organised for future MTD requirements
Track rising costs in a consistent and straightforward way

If you want support preparing your records or planning for the new rules, we are here to help.

Find your nearest Rosemary Bookkeeper today.

Why Global Bookkeeping Week Matters – and How Rosemary Bookkeeping Leads the UK in Celebrating It

Bookkeeping, Franchising, Making Tax Digital, News

Every year the bookkeeping profession comes together to mark Global Bookkeeping Week (GBW) — a week-long campaign to recognise the importance of accurate records, timely reporting and the bookkeepers who work behind the scenes.

Here at Rosemary Bookkeeping — the only UK-wide bookkeeping franchise dedicated solely to bookkeeping services — we believe GBW isn’t just a celebration: it’s a timely reminder for every business owner of why good bookkeeping should be front of mind.

Why Global Bookkeeping Week matters

It highlights the value of professional bookkeeping
When bookkeepers get recognised in GBW, it reinforces how vital their work is. GBW started in 2015 to raise the profile of the profession.
You might not think about it daily, but accurate bookkeeping shifts from “nice to have” to “business critical” when you consider cash-flow, tax, compliance and growth.
It reminds small businesses of the risk of neglecting bookkeeping
One of our earlier articles for Rosemary Bookkeeping flagged three clear signs your internal bookkeeping may be under-resourced or mis-aligned: time being taken from core growth tasks; challenges hiring reliable finance staff; and the overhead of an in-house team vs outsourced cost. GBW gives you the nudge to review when it’s time to call the professionals – see our recent blog here.
It underscores the economic role of bookkeeping
Bookkeepers aren’t only about numbers. They support business stability, inform decision-making and enable growth. GBW scenes emphasise how bookkeepers contribute to communities, companies and the wider economy. If your books are in order you are putting yourself in a stronger position for growth, pivoting, or surviving tough times.

What makes Rosemary Bookkeeping different in this context

We’re the only UK franchise solely dedicated to bookkeeping services. This gives us a laser-like focus on the bookkeeping needs of SME clients
Because we’re national but structured as a franchise, we combine local access (face-to-face or near you) with consistent high standards and processes
We’ve written about key industry shifts — for example, the move to digital record-keeping and how bookkeeping must adapt. (See our “What is Making Tax Digital?” article.)

How you as a business owner can make the most of GBW

Use the week to audit your bookkeeping arrangements: Are your records up-to-date? Are you using the right software? Are you getting timely reports?
Ask your bookkeeping provider (or in-house team) to show you how the numbers are being used — not just recorded. Good bookkeeping gives insight, not just history
If you’re thinking of outsourcing, or switching provider, GBW is a great moment to act. Recall that study where up to 48% of UK SMEs were outsourcing tasks like bookkeeping in 2023

Final thought

Bookkeeping isn’t just about ticking boxes. During Global Bookkeeping Week we pause to recognise its role in your business’s stability, opportunity and growth. At Rosemary Bookkeeping we stand ready to help you turn these ideas into action: cleaner records, smarter decisions, less stress.

If you’d like a chat about how your bookkeeping stands today — whether you need a review, or want to explore outsourcing — drop us a line. Let’s use this week to give your bookkeeping the attention it deserves.

For help with your books visit us atwww.rosemarybooks.co.uk

If like many other business investors you see the value in offering such essential services to business owners, find out more about our franchising opportunity atwww.rosemaryfranchise.co.uk

Rosemary Bookkeeping Garden City Sponsors Community Diwali Celebration Event

evo, News

Nirmal Thakkar from Rosemary Bookkeeping Garden City is celebrating Diwali by sponsoring a community event.

For the last two years, Nirmal Thakkar from Rosemary Bookkeeping Garden City has been working to support Diwali celebrations in her local community alongside the council. This year, she’s stepping up her commitment, with Rosemary Bookkeeping becoming the headline sponsor of the event.

“They have seen me working and doing the event for the last two years, and given me the opportunity to carry on and achieve a successful hat-trick Diwali event for this year under my business name,” she says.

This blog post has all of the details.

Celebrations Ahead

“Being a Hindu, Diwali is the most important festival of the year; it’s a festival of light, triumph of light over darkness, good over evil and knowledge over ignorance,” says Nirmal.

Diwali marks the beginning of the new year for Hindus, and is a time for much celebration as a result.

“It’s a time for families and friends to get together, eat sweets and yummy food and do magical fireworks together. The Diwali festival is a reminder of the importance of moral integrity in life,” says Nirmal.

What to Expect

As both a member of her community and a business, Nirmal can see a lot of potential as a business, as the headline sponsor supported by other local businesses to make the event special.

As the main sponsor, Nirmal will be running the show with lots of dancing and singing performances, including Ravan Dahan, in which effigies of Ravan, the ten-headed demon king and antagonist of the Hindu epic Ramayana, are set aflame to symbolise the triumph of Lord Rama over Ravan and the victory of good over evil. This is a very special moment for the region and for Nirmal, as this part of the act is happening for the first time ever in Hertfordshire! As such, the mayor will be attending the event, so it’s sure to be one to remember.

Need a new bookkeeper?

If you’re in Stevenage and the surrounding areas and could use the support of a friendly and local bookkeeping service, contact Nirmal today on 07940 001375 for a free, no-obligation quotation on a range of bespoke bookkeeping services.

Or, nationwide, find your nearest Rosemary Bookkeeping business to see how we can help you today.

How to use bank rules in Xero – Teri’s Tips

Bookkeeping

How to use Xero’s bank rules to save time reconciling bank statements.

Bank rules are an excellent way to save time during the bank reconciliation process.

This is the often-tedious task of categorising the money coming in and going out of your bank account.

They’re perfect for recurring bank transactions, things like taking clients out for coffee, filling up your work vehicle, and regular transfers between bank accounts.

Once set up, you can reconcile these transactions with just one click.

Bank rules help every type of Xero user save time and they reduce the chance of human error.

In this article, Teri Cotta, our resident Xero brainbox walks you through the A-Z of using bank rules in Xero.

And if you’re a visual learner, don’t worry, a full video showing each of these points step by step can be found on our YouTube channel.

How to create a bank rule on Xero

To view bank rules, go to Accounting, then Bank Accounts and click ‘Bank Rules’ to create a new bank rule.

Click ‘Create Rule’.

Here, the rules are divided into five parts…

Part 1- Apply a bank rule

The first part allows you to enter logic, which decides whether Xero picks up a bank transaction with this rule.

You have many options here to create a rule that’s targeted or a little broader.

Part 2 – Set the Contact

The second part allows you to enter what you want Xero to do with the transaction like what contact or account to allocate the money to.

To start, decide whether your rule is for money going in, out or between accounts.

These can be selected from the panel at the top of the page.

Let’s say that this rule is for parking expenses, this is where we enter conditions and how to pick up these parking transactions.

If they usually have the word parking in the description, payee or reference, we can enter this here using any text field.

Use the “contains” condition if parking is usually part of a larger piece of text.

“Equals” makes this rule much stricter and only applies the rule if it’s just the word parking in one of the fields with nothing else.

If you want to add more conditions to the rule to ensure you capture the transactions you need, you can add them here.

If you select ‘all’, each of these conditions must be present in a transaction for it to be picked up, which means it’s targeted.

If you have a lot of conditions, we want any parking transaction picked up if any of these conditions are met. So, we’ll select ‘any’.

Choose an existing contact to apply the parking expense to the contact when you reconcile or use the bank payee as the contact.

Part 3 – Allocate Items

Decide what account you’d like the parking transaction to go to.

If you need to spread the total across multiple accounts, you can either do fixed amounts here add 100% to one account or split the total by percentages.

Part 4 – Set the reference

Choose what reference you’d like to set.

Either choose information which comes with the transaction, or you can enter a reference each time.

Part 5 – Add rule details

Finally, decide if you want to include all your bank accounts in Xero or just one, and name the rule and click save.

You can go back and edit anything about the rule at any time.

Creating a rule from a transaction

Next time a transaction comes through the bank account that fits the rules and conditions, you can click ‘okay’, and it’s reconciled in one click.

To create a bank rule even faster, click ‘Create Bank Rule’ right from a transaction when you’re reconciling the bank.

Xero fills in the information it has for that transaction to give you a head start when creating the rule.

Need help with your bookkeeping?

Teri Cotta is joined worldwide by Rosemary Bookkeeping’s network of Xero-certified bookkeepers.

So, whether you need help choosing the right software for you, using Xero or outsourcing your books, our experts can help.

Take the hassle out of your bookkeeping and get the time back to focus on what matters most by contacting your nearest Rosemary Bookkeeper today.

Six ways a bookkeeper can help an online retailer

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The value of a bookkeeper to online retailers and sellers.

It’s fair to say that nowadays many people are well-versed in buying products and services online. With a massive shift in consumer behaviour over the last few years, the UK now boasts the third-largest e-commerce market globally, with a substantial portion of retail sales online. In fact, by 2023, nearly 60 million people in the UK were e-commerce users, and this number is projected to continue to grow.

For online sellers or businesses that sell products or services through the internet using digital platforms, websites, or apps, from small independent entrepreneurs on Etsy or eBay to large companies operating full-scale e-commerce websites like Amazon or Shopify stores, there can be great value in employing the help of a dedicated bookkeeper.

In this blog post, we examine the services offered by bookkeeping professionals that benefit sellers in digital spaces and six ways a bookkeeper can help an online retailer.

Daily Financial Tracking

For any business, having a good oversight of your daily incomings and outgoings is of great benefit. Particularly for online sellers, where transactions aren’t completed physically with cold, hard cash, keeping track of your expenses is vital.

With a bookkeeper, you maintain daily visibility of your expenditure, helping you to prioritise your spending, track your results, and assess changes you need to make to achieve your goals and create the financial future you want.

Beyond the day-to-day, it also enables you to be forward-thinking and prepare for the future by facilitating the construction of an emergency fund, giving you a cushion to fall back on during unexpected twists and turns in your business journey.

Sales Tax Compliance

For online sellers, compliance is essential. However, it can also be complex. With the help of a bookkeeper, online retailers can maintain consistent compliance with changing legislation and requirements for sales tax, like VAT and other charges that may be incurred on their online orders.

Managing Cash Flow

Staying out of the red is a universal goal for all businesses, as naturally, everyone wants to avoid cash flow problems. However, due to their size and access (or often lack thereof) to financial resources, SMEs are typically disproportionately affected by negative cash flow.

While bigger businesses may have funds allowing for a stopgap between late payments, smaller businesses, like many independent online sellers, are more reliant on their projected monthly income. The help of a bookkeeper can also support you in securing finance, attracting investors, negotiating with suppliers and winning new business by achieving a good business credit rating through maintaining good cash flow.

Tax-ready Financials

A huge event for all businesses in the UK is the regular dates in the financial calendar by which you must have your business’s financials ready for tax return, particularly the infamous January Self-Assessment tax returns.

As bookkeepers, experts like those across the nation at Rosemary Bookkeeping can help online sellers prepare and get ahead of these busy and mentally taxing dates by preparing a Balance Sheet and Profit and Loss report, so your financials are tax return ready and then prepare said tax return from those financial reports, so you don’t have to worry about the complex and mentally draining process yourself.

Beyond this, they can organise your financial information and bits and pieces like receipts, tax documents, gather all your business expenses and ensure they are all in one place, review your invoices and send reminders to your clients and clients to further improve your cash flow.

This can also include…

Reconciliation

Online retailers can utilise bookkeeping experts to ensure their finances are all joined up. With the support of a bookkeeper, online retailers can easily navigate the final process of reconciling their bank statements and compare statements to ensure all their transactions are accurate and accounted for.

Software set up

Particularly as legislation like Making Tax Digital come into force across the UK, becoming literate in online accounting software is essential for business owners like online sellers.

Bookkeeping professionals like Rosemary Bookkeeping are experts in many different software across the financial world, from Xero and Intuit QuickBooks to Sage, FreeAgent and more. So, if getting set up on software in time for MTD deadlines and to streamline your accounting processes for your online business seems like a struggle, your local bookkeeper should be your next call.

Need help with your bookkeeping?

With many benefits to using a bookkeeper to support your online business, take the stress out of your business operations by leaving your bookkeeping to the professionals.

To learn more about our services and how Rosemary Bookkeeping can help you, call 0345 862 0072 or find your nearest Rosemary Bookkeeper today.

Rosemary Bookkeeping Exeter Makes a Splash at the West Country Business Show

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Zoe Barnard-Rowland (and Teri Cotta) from Rosemary Bookkeeping Exeter made quite the impression attending the West Country Business show.

What’s the most fun a plant pot can have outside of the garden? DJ-ing!

Zoe Barnard-Rowland, owner of Rosemary Bookkeeping Exeter, took a trip to the West Country Business Show recently, accompanied by our good friend Teri Cotta!

This blog post has all the details.

A day at the show

Zoe heard about the West Country Business Show after attending another event from the same organiser earlier in the year, and attended alongside her fellow members of Devon Women in Business.

The pair came decked out with plenty of swag. Those who swung by the Rosemary Bookkeeping stand were treated to a veritable visual feast, including a lovely banner, as well as some brilliant goodies to take away, from pens to tasty sweets, flyers, business cards and also a spin on the appropriately named wheel of fun, which allowed them to win some exclusive Rosemary treats at random.

Zoe says her highlights from the day included making lots of contacts and meeting so many people, including Frankie the dachshund and Ocho the assistance dog! Teri, on the other hand, got to try her hand on the DJ deckswith Cornwall’s Rewind Radioand say hi to her friends from our sister brand, ServiceMaster Clean!

Need a friendly, local bookkeeping service?

If you’re in Exeter and the surrounding areas and could use help with your business’s finances, get in touch with Zoe for expert solutions to all of your bookkeeping worries and woes today on 07444 320357.

And keep an eye out for Zoe, Teri, and their wheel of fun at more events and exhibits near you soon!

Or, nationwide, find your nearest Rosemary Bookkeeping business to see how we can help you today.

What sets Xama’s AML Software Apart?

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Marcus Batson from Xama Technologies shares what makes them the go-to solution for AML compliance.

Xama is a comprehensive anti-money laundering (AML) software used by over 1,000 accountants and bookkeepers of all sizes across the UK to stay compliant.

For accountants and bookkeepers, AML compliance is vital in preventing crimes that could harm their business and protect them from legal, financial, and reputational damage, allowing them to maintain the integrity of their systems and the trust of their clients.

As the go-to solution for AML compliance, Xama’s cloud-based solution offers multiple services and systems that set it apart and make it the provider trusted by Rosemary Bookkeeping business owners across the UK.

In this blog post, we sat down with Marcus Batson from Xama Technologies to see what makes Xama work so well and explore some of its key features and benefits for UK-based accountancy or bookkeeping practices that need to manage AML at scale.

What sets Xama apart?

While most AML tools require you to juggle spreadsheets, separate check-processing systems and disconnected document stores, Xama replaces this patchwork with a single, intuitive dashboard that unifies training, client screening, document management and reporting.

With out-of-the-box integrations into Practice Management, Proposal tools and leading accounting platforms (e.g. Xero), firms can gain real-time visibility into every compliance task and status — all in one place.

Not only does Xama show you exactly what’s outstanding, but it also proactively delivers all the quarter-on-quarter regulatory changes — from high-risk country lists to updated FATF guidance — straight into your inbox and Academy dashboard.

It’s built-in AML Academy then issues role-specific e-learning modules, tracks completions, and automatically issues certificates, so you never have to search for the latest rules.

Integration

Particularly if you’re an accountant, you’re likely already using existing bookkeeping or CRM systems in your role. So, how does Xama integrate with those?

“Every firm has different clients, software and processes, so it’s important to balance compliance with practicality. Our Risk Assessments can be created from scratch or can be customised to adapt to any firm. Our AML Academy training is tailored to services, client types and team roles, and client-facing elements of the platform can be branded in the firm’s logo to ensure consistency for the client,” says Marcus.

Via the Hub Apps page in the platform, you can view simple instructions for each integration for various existing software.

Most of them consist of an ‘API Key’ that allows the two tools to connect, and Xama has a short video for each integration within their Training Hub. Speaking of…

Training and onboarding for new users

If you want to sign up for Xama, you can… very easily. Signing up takes minutes and then directs you to a guided Compliance Checklist, which walks you through importing client records, migrating historic data, customising risk-assessment templates and updating policies. Beyond that, you also get:

On-demand video tutorials for every feature
Quarterly refresher courses via the AML Academy
A dedicated support portal (tickets and live calls) for anything more complex

Xama provide the flexibility to start at whichever point works best for you. Whether this is the process moving forward first (the migration of historic records can be done later) or the other way around, this ensures firms can see the value straight away, without needing to undertake a large migration project before reaping the benefits.

Success Stories

Marcus says that the biggest successes he has witnessed are when Xama has supported and or enabled a successful audit from a supervisory body. Multiple clients have passed FCA and HMRC audits with zero fines, thanks to Xama’s audit-ready documentation and real-time alerts.

“We’re lucky to have had many firms pass with very minor, if any, actions to be taken after.”

“We had one particular firm that was struggling with AML for a long time due to the size of their practice,” he adds.

“They had massive gaps in their compliance documentation and were very worried about getting fined. Over two weeks, using the structure and reporting provided in Xama – but the flexibility to do it their way – they were able to resolve this and (whilst they weren’t in a perfect position) left the audit without a fine, and just minor tasks to take forward afterwards.”

Ongoing Support and Adaptation

In the world of bookkeeping and accountancy, we know nothing stays the same for long, and there are constant changes and new implementations that need to be made for firms to remain compliant with legislation such as AML.

Xama have accounted for this. Their founding team have been working in the industry for a long time, with their Founder being a Technical Partner of an Accountancy firm, their Commercial Director – another partner at the same firm, and their Engineering team having supported their founder as one of the first development teams to build on Xero’s API.

At Xama, the team understands the complexity of AML as well as practical applications within Accounting and Bookkeeping practices. Marcus himself has worked with Accounting and Bookkeeping firms for over six years, supporting and delivering new services and tackling common process challenges.

Their compliance team monitors FCA, HMRC and international AML updates 24/7. Every quarter, the AML Academy automatically publishes new modules covering regulatory changes, and they release platform updates within days of any major rule change. That way, you’re always ahead of the curve without lifting a finger.

Xama aim to bring enterprise-level software to firms of all sizes, which means they need to ensure that they work with the best-in-class providers to accomplish this.

“AI is lowering the bar to entry for fraud, and we’re confident that with our providers who have tampering detection, monitoring services and more, we can proactively identify areas of concern before it becomes an issue,” Marcus says.

Changes and Upcoming Evolution

With these changes, Marcus expects the standards will continue to increase on how identity is verified, causing a greater focus on Identity Verification Tools (IDVT) and stringent processes to reduce fraud and money laundering activities.

“This is very difficult to keep on top of, at scale, as well as ensuring you’re delivering client work, without leveraging tools like Xama,” says Marcus.

“Accountants are feeling this first with the new Companies House ID requirements, but I feel this will continue to evolve the way the AML standards are set.”

Moreover, as the financial and technological landscape changes, Xama is itself balancing new automations with the need for human oversight.

Whilst the platform does a lot of the heavy lifting, Xama also provide reports to see each check that was done and a clear understanding of the results. When the system doesn’t have a high confidence, it will ‘refer’ the client to you for a manual review, alongside the supporting report to give you direction.

To enhance the ways Xama helps ensure compliance, they are working on several evolutions to combat the ongoing challenges of AML.

“We have a long list of tools and enhancements,” says Marcus.

“With the suite of tools available to firms ever-growing, the challenge of visibility and bringing all of the elements of AML together becomes more and more challenging. Integrations will always be a key driver of our evolution. But we also want to make sure we continue to improve the way the platform looks and feels, as well as make sure we use best-in-class technology.”

Stay compliant with expert bookkeeping and software solutions

Rosemary Bookkeepers nationwide use Xama for expert AML solutions, alongside our specialist services and cloud-based tools like Xero, QuickBooks, Sage, and FreeAgent to help you stay compliant and support your business’s unique needs and specifications.

Whether you’re just starting or looking to hire a bookkeeper to support your growth, we’d love to help you on your journey to becoming the best business you can be. To take your first step towards stress-free bookkeeping, find your nearest Rosemary Bookkeeping branch to schedule a free, no-obligation consultation today.

Rosemary Bookkeeping’s Forget Me Knot 2025 for Alzheimer’s Society

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Rosemary Bookkeeping is participating in the third annual Forget Me Knot Challenge to support Alzheimer’s Society.

Alzheimer’s is commonly misunderstood as a natural part of ageing.

However, it is a deadly neurological disease that is currently the UK’s biggest killer, estimated to affect 1 in 2 people in the UK in their lifetime.

This year, ServiceMaster brands across the UK have once again partnered with the Alzheimer’s Society to help them provide help and hope to the 900,000+ people living with dementia in the UK.

Throughout 2025, we’re working closely with our friends at the Alzheimer’s Society to raise a further £10,000 as part of our commitment to supporting them in their cause.

And as part of our fundraising commitment, our businesses nationwide are again undertaking the Forget Me Knot Challenge.

But what is the Forget Me Knot Challenge? And how can you get involved?

This blog post has all the details.

What is the Forget Me Knot Challenge?

The Alzheimer’s Society is represented by the forget-me-not flower, long associated with Alzheimer’s and dementia due to its impact on memory loss.

The Forget Me Knot Challenge is a sponsored virtual relay in which staff and owners from our businesses across the UK run, walk, or cycle the equivalent total mileage between each of our businesses, tying them together and raising funds for Alzheimer’s Society: creating the Forget Me Knot.

How to support us

If you want to support us, please visit our Just Giving page to donate online.

Or, if you’re one of our customers, please feel free to speak to our staff about donating.

Thank you for all your support!

To stay up to date with how we’re doing, stay tuned to our blog and social media channels over the summer.

Need professional bookkeeping services?

Learn the value of a bookkeeper who cares by finding your nearest Rosemary Bookkeeping business for a free, no-obligation quote on our services today.

Q3 2025 Bookkeeping Deadlines You Need to Know

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Dates for your financial diary for Q3 2025.

It’s an odd time of year. With people everywhere going on or returning from holidays, it may seem like the world stops and restarts again during Q3.

But there’s still a lot to be aware of when it comes to financial dates for your diary.

Luckily, the experts at Rosemary Bookkeeping are here to keep you on track.

In this blog post, we have compiled a list of dates and guidance on the essential bookkeeping dates and deadlines for Q3 2025.

July 2025

There are a few key deadlines to be aware of in July, particularly regarding employee benefits, including the all-important NIC and self-assessment payments.

6^th July 2025: All employers must submit forms for P11D and P11D(b) declaring any employee perks and benefits to HMRC (and provide copies for employees). This might include private healthcare, company cars, and gym memberships, for example.
19^th July 2025: Pay National Insurance Contributions on benefits for Class 1A NIC Payment
31^st July 2025: Deadline to make the second advance payment for Self-Assessment taxes for 2024/25

August 2025

There’s a bit of a break in August, without many deadlines to concern yourself with, which might make it the best month to take your holiday!

3^rd August 2025: If you have employees with a company car, this is the deadline for submitting a P46 for the quarter ending 5^th You can either use the online service or fill in the postal form and return it to HMRC that way

September 2025

September marks the deadline for your VAT returns, which are essential and must be done before the month’s end. While not a deadline, in mid-September, we can also expect the Office for National Statistics (ONS) to announce UK wage growth figures. This can be useful to be aware of, as it will impact state pension increases.

30^th September 2025: Q3 deadline for VAT returns (covering July-September 2025).

Need help with your bookkeeping?

With much more to keep track of throughout the year, you can take some of the stress out of your business operations by leaving your bookkeeping to the professionals.

Entrusting your bookkeeping to Rosemary means:

We keep track of your deadlines for you
We know when your Tax return needs to be filed by
We can keep track of your CIS payments

To learn more about our services and how Rosemary Bookkeeping can help you, call 0345 862 0072 or find your nearest Rosemary Bookkeeper today.

Rosemary Bookkeeping Wembley Wins Rookie of the Year Award

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Hanaa Raydan from Rosemary Bookkeeping Wembley picked up the coveted Rookie of the Year award for her exceptional first year in business at this year’s Rosemary Bookkeeping Spring Forum.

Rosemary Bookkeeping’s annual spring forum is a red-letter day for our bookkeepers up and down the UK, where we come together to network, learn, grow, and catch up, too!

The day also saw some business owners awarded for their successes in 2024.

This included Hanaa Raydan from Rosemary Bookkeeping Wembley, who won an award for significant business growth in the last year.

In her first year in business, Hanaa made key strides through achieving key qualifications that allowed her to provide exceedingly excellent services to her clients through a range of vital services, including help using software like Xero and QuickBooks to work towards targets around Making Tax Digital and meeting crucial deadlines in the bookkeeping calendar.

Raising awareness of her business and brand in the local area through focused marketing efforts, alongside making space for her family and personal commitments, Hanaa has seen great success.

“[For the] first year, I prioritised the franchise and tried to dedicate my time and concentration on the business to be seen,” she says.

This has paid dividends to Hanaa’s visibility within her community as she has found that Rosemary has become a growing name in her area.

“I found that my biggest success is that most of my clients were calling me Rosemary, which made me feel I did succeed in making the franchise seen and remembered.”

Hanaa says her other successes and greatest pride have been in helping clients and supporting them in managing deadlines, all while connecting with her community and owning a business that allows her to be flexible in work.

Bobby Garland, Brand Leader for Rosemary Bookkeeping, adds:

“Hanaa has hit the ground running in her first year, showing remarkable dedication to hunting out potential clients and getting them over the line to achieve some great progress towards her growth!”

Need an award-winning bookkeeper?

If you’re in Wembley and the surrounding areas and could benefit from professional bookkeeping services from a local expert, contact Hanaa on 0208 5750286 or find your nearest Rosemary Bookkeeping business to see how we can help you today.

Rosemary Bookkeeping Garden City Awarded for Business Growth

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Nirmal Thakkar from Rosemary Bookkeeping Garden City picked up a prestigious growth award at this year’s Rosemary Bookkeeping Spring Forum.

Rosemary Bookkeeping’s annual spring forum is a red-letter day for our bookkeepers up and down the UK, where we come together to network, learn, grow, and catch up, too!

The day also saw some business owners awarded for their successes in 2024.

This included Nirmal Thakkar from Rosemary Bookkeeping Garden City, who won an award for significant business growth in the last year.

In 2024, Nirmal made key strides in her business development by evolving her marketing efforts to grow her regional customer base, including featuring in multiple publications advocating for local business and franchising, and sharing the word about her expertise and dedicated services helped her to exceed targets for her business.

Bobby Garland, Brand Leader for Rosemary Bookkeeping, said:

“Nirmal not only exceeded £10k but also achieved the highest percentage growth across the network and gained valuable PR exposure—an exceptional start!”

Need an award-winning bookkeeper?

If you’re in Stevenage and the surrounding areas and could benefit from professional bookkeeping services from a local expert, contact Nirmal on 01462 419444 or find your nearest Rosemary Bookkeeping business to see how we can help you today.

Rosemary Bookkeeping North Dorset and Salisbury Awarded for Consecutive Business Growth

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Karen Mann from Rosemary Bookkeeping North Dorset and Salisbury has picked up her second consecutive growth award at this year’s Rosemary Bookkeeping Spring Forum.

Rosemary Bookkeeping’s annual spring forum is a red-letter day for our bookkeepers up and down the UK, where we come together to network, learn, grow, and catch up, too!

The day also saw some business owners awarded for their successes in 2024.

This included Karen Mann from Rosemary Bookkeeping North Dorset and Salisbury, who won an award for significant business growth in the last year. This adds to Karen’s trophy cabinet, as she also took home a growth and Rookie of the Year award from last year’s Spring Forum.

In 2024, Karen made key strides in her business development, evolving her marketing efforts to grow her customer base across the region. Sharing the word about her expertise and dedicated services helped her to exceed targets for her business.

Bobby Garland, Brand Leader for Rosemary Bookkeeping, said:

“Karen’s success in reaching over £40k reflects her drive and growing presence in her local market—great progress and plenty more to come!”

Need an award-winning bookkeeper?

If you’re in North Dorset, Salisbury and the surrounding areas and could benefit from professional bookkeeping services from a local expert, contact Karen on 01202 094387 or 07590 554797 or find your nearest Rosemary Bookkeeping business to see how we can help you today.

Rosemary Bookkeeping North Kent and Isle of Sheppey Awarded for Business Growth

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Grant Dye from Rosemary Bookkeeping North Kent and Isle of Sheppey picked up a prestigious growth award at this year’s Rosemary Bookkeeping Spring Forum.

Rosemary Bookkeeping’s annual spring forum is a red-letter day for our bookkeepers up and down the UK, where we come together to network, learn, grow, and catch up, too!

The day also saw some business owners awarded for their successes in 2024.

This included Grant Dye from Rosemary Bookkeeping North Kent and the Isle of Sheppey, who won an award for significant business growth in the last year.

In 2024, Grant made key strides in his business development through providing consistently excellent services to his clients through a range of vital services, including help using software like Xero and QuickBooks to work towards targets around Making Tax Digital and meeting crucial deadlines in the bookkeeping calendar. Delivering a valued service to his clients across the region has allowed Grant to exceed targets for his business.

Congratulations!

Bobby Garland, Brand Leader for Rosemary Bookkeeping, said:

“Grant’s commitment and steady performance have seen him hit the £50k milestone, a testament to his professionalism and client dedication.”

Need an award-winning bookkeeper?

If you’re in North Kent, Isle of Sheppey and the surrounding areas and could benefit from professional bookkeeping services from a local expert, contact Grant on 07970 696391 or find your nearest Rosemary Bookkeeping business to see how we can help you today.

Rosemary Bookkeeping Bournemouth Awarded for Business Growth

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Goska Dabrowski from Rosemary Bookkeeping Bournemouth picked up a prestigious growth award at this year’s Rosemary Bookkeeping Spring Forum.

Rosemary Bookkeeping’s annual spring forum is a red-letter day for our bookkeepers up and down the UK, where we come together to network, learn, grow, and catch up, too!

The day also saw some business owners awarded for their successes in 2024.

This included Goska Dabrowski from Rosemary Bookkeeping Bournemouth, who won an award for significant business growth in the last year.

In 2024, Goska made key strides in her business development through restructuring, focusing on investing in her team development, allowing her to evolve her marketing efforts to grow her customer base across the region. Expanding her team and sharing the word about her expertise and dedicated services helped her to exceed targets for her business.

Bobby Garland, Brand Leader for Rosemary Bookkeeping, said:

“Goska’s continued growth has been fuelled by her smart investment in marketing talent, helping her exceed £65k and build strong momentum for the future.

Need an award-winning bookkeeper?

If you’re in Bournemouth and the surrounding areas and could benefit from professional bookkeeping services from a local expert, contact Goska on 01202 251647 or 07778 286458 or find your nearest Rosemary Bookkeeping business to see how we can help you today.

Rosemary Bookkeeping Wyre Forest Named Franchisee of the Year

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Fiona Perks from Rosemary Bookkeeping Wyre Forest picked up a second consecutive Growth award and the title of Franchisee of the Year at this year’s Rosemary Bookkeeping Spring Forum.

Rosemary Bookkeeping’s annual spring forum is a red-letter day for our bookkeepers up and down the UK, where we come together to network, learn, grow, and catch up, too!

The day also saw some business owners awarded for their successes in 2024.

This included Fiona Perks from Rosemary Bookkeeping Wyre Forest, who won an award for significant business growth last year. This adds to Fiona’s trophy cabinet, as she also took home a growth award from last year’s Spring Forum.

But this year, she also went the extra mile, with her accomplishments in the last 12 months gaining her the prestigious title of Franchisee of the Year.

In 2024, Fiona made key strides in her business development through restructuring to be more manager-operated. Expanding her team and allowing her clients to benefit from more dedicated expertise, while she could focus on implementing plans for strategic growth, helped her to exceed £100,000!

Bobby Garland, Brand Leader for Rosemary Bookkeeping, said:

“Fiona has impressively surpassed the £100k milestone in 2024, driven by her strategic shift to a more manager-led model—a bold move that’s clearly paying off. She has truly set the standard in 2024, combining strategic innovation & strong results to earn the well-deserved title of Franchisee of the Year.”

Need an award-winning bookkeeper?

If you’re in Wyre Forest and the surrounding areas and could benefit from professional bookkeeping services from a local expert, contact Fiona on 07421 703891 or find your nearest Rosemary Bookkeeping business to see how we can help you today.

Rosemary Bookkeeping Brand Leader talks the future of bookkeeping

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Rosemary Bookkeeping Brand Leader Bobby Garland sits down with Aaron Patrick from Ask the Accountant.

Recently, Bobby Garland, Brand Leader for Rosemary Bookkeeping across the UK, featured on Ask the Accountant while visiting the Finance, Accounting and Bookkeeping Show (FAB).

Alongside playing a game of (Not) Top Trumps (see full video), the two dive into discussions of the best ways to capitalise on networking events like FAB, Bobby’s plans for Rosemary, and the evolution of the bookkeeping industry.

In this blog post, we’ve transcribed the highlights of their conversation, but you can watch the full interview here.

(Note: Some quotes have been slightly tweaked for clarity and ease of reading.)

Aaron: Bobby, first of all, tell people who you are, why you’re here and what you want to talk about.

Bobby: “My name is Bobby Garland. I am the Brand Leader for Rosemary Bookkeeping. I’m relatively new to the accounting industry. I’m just a couple of years in, but I have lots of experience working with SMBs on business growth and collaboration plans and things like that.”

And relatively new in this new role as well?

“Yeah, my role at Rosemary Bookkeeping started in January, and it’s a franchise network. I’m the Brand Leader, so I help support the whole network and take it in the direction I think will benefit the whole accounting community.”

So, Bobby, what are you looking forward to on day two of FAB?

“I want to spend a bit more time on the HMRC stand. When we’re looking at things like Making Tax Digital coming into fruition, I feel like everybody’s got over this paranoia of ‘Will it, won’t it?’ We’re in the home run now, they’re sending letters out. I feel like we’re locked in. So, I think it’s their time to shine. Some of their speakers have been really, really good, really engaging. I feel like they’ve brought their A game this year.”

How do you ensure, from any event, that you act on it? What are your key tips?

“Step one is definitely to learn something. I always look at the speakers and pick out a non-negotiable. And then I’ll write something down: just one thing to do the next day. Whether that’s rolling something out to my network of bookkeepers, or going and having a demo booked in.”

“I’ve booked three demos yesterday, just from walking around. You’ve got new players in the game, like Mimo. I was talking to them, and was like, I’m just gonna book a demo. It’s great chatting to them here. But sitting down and having dedicated time is better. If you do it while you are here, you’ll commit to it. My meeting with them is next week, and I’ll attend that and get something from it. My diary next week is jammed, with just demos. I think that’s how you’re gonna get something out of these things: committing to something later date.”

You are in a unique position where you’ve got twenty different bookkeepers, and that’s growing, right? You’ve got X amount of differing pain points to solve. What are the key pain points you are looking to fix?

“Yeah, so one of the things that I think I’m passionate about with the Rosemary Bookkeeping Network is flexibility. Because with new or existing franchise partners, they’re all in different places. You’ve got some who are just one-man operations and have been going for a year. You’ve got others who have been going for 15 years and have employees and a couple of offices, so sometimes there isn’t a one-size-fits-all solution, and if we’re rolling something out across the network, I’ve got to make sure that it’s fit for purpose for everybody”.

“So, I really love something scalable, that can be relatively inexpensive to start with, but is happy to grow. And those sorts of solutions are ones that I keep an eye out for. Because they’ll benefit everybody, and that’s ultimately one of the priorities of my job: servicing and supporting everybody in the network equally.”

I completely understand that you want to be flexible and make sure it’s right for the purpose, but how do you keep on top of that? What’s your pro tip? Because a tech stack, when it’s just one for each category, is hard work. So, trying to keep it on top of all of that, what’s your secret there?

“I’ve sat in a lot of demos the last couple of weeks. Starting in the role in January, that’s something that I’ve prioritised because when I worked at QuickBooks and worked with accountants on software and even before that, working in marketing and business development roles, one of the things that I was always keen on was to be a functional expert.”

“I’m not a bookkeeper. I’ve got no qualifications around that, cards on the table, but I could use QuickBooks. And I felt that that was important when working with my accountants then. And this is no different, working with my Rosemary bookkeepers, I’m not going to be able to deal with the bookkeeping, but it’s important I understand how it works. We’re looking at AML software at the moment, getting under the skin of that, and I love it because I love learning about new stuff, new tech, new everything.”

It’s problem-solving.

“Yeah. I think you get far more out of it if you immerse yourself in it. Sometimes I can go a little down the rabbit hole, but that functional learning is key. I don’t want to just be somebody who’s talking about it. I want to be able to pick it up and show somebody. My aim is that all of my bookkeepers, for example, would be able to use it a million times better than me, but at the starting point, I can explain it and show them.”

“Even though I’m not a bookkeeper. I’m a functional expert to a degree. Don’t trust me to do your books though! [laughs].”

But credit to you, because we’ve done videos and product demos and all sorts together in the past, and one thing I admire about you is that you get your hands dirty, get involved in the product and kick the tires.

You were the first to say, ‘This doesn’t do this, have I missed something here?’ Because you were questioning, am I the problem, or is it the software? And I think that’s something that, in your role, is really important.

“I get a bit passionate because I see something, and it doesn’t quite do what I want it to, and I’m like, ‘Well, why doesn’t it do that? And should it?’ And then you go round in circles, and you’ve got to think about everybody in many different positions. But for me, immersing in it is the only way you’d uncover those issues.”

“And credit to software companies. It is a challenge because they’re not bookkeepers either. So, some of the best innovations come from people in the industry using the software. You can see some of the software created by accountants and bookkeepers, they stand out because they’re using it day-to-day.”

“And I think leveraging that information, whatever software company you are, is essential to success and leveraging the experience so people who will use it every day.”

We all love the big shinies, the big new feature releases. We were talking off air, weren’t we? Apron is releasing the new–

“The new card, yeah.”

We love that. And that’s an amazing thing to celebrate. But actually, some of the best work they’ve done lately is those little, tiny workflow changes, which are game-changing for the people using and relying on it daily.

“The number of times I’ve had a bookkeeper, or an accountant come up to me and they’re like, ‘Oh my God, do you know what my favourite feature is?’ And they say it, and I’m like, ‘Does it do that? Show me.’ And sometimes we miss that, especially those of us who aren’t bookkeepers or accountants, and we need to listen to that sort of feedback, so we know what the priorities are. Otherwise, how else are we going to learn?”

“But that happens all the time. I love it, though, because you learn something new. The best bit is that an accountant or bookkeeper tells me that, and then I go and find another accountant or bookkeeper, and I go, ‘I tell you what, have you seen this?’ And they’re like, ‘No. Oh my God, that’s amazing.’ I’m like,’ Yeah, I found that.’ [laughs]”

So, obviously, you’re passionate about this industry. What do you love most about it?

“I’ve worked in lots of industries. When I’ve done marketing, I worked with SMBs across all different industry verticals. Now that I only work within the accounting industry, the thing I notice is that it’s so collaborative. Everybody gets on, and I think that’s because it’s such a necessary service that there’s obviously competition, but accountants are far more likely to sit down and help each other than ignore each other. If one’s got a problem – and I saw it outside when we were queuing to get in, and one accountant was chatting to another about year end and how busy they were in January and then one’s telling the other like, ‘I’ve done this, you should think about that’ – and I think that’s brilliant.”

“Collaboration and partnership, in my career, are big priorities. I read it the other day, and you must have heard this: ‘If you want to go fast, go alone. If you want to go far, go together.’ And I love that. That is ingrained in me as a person. And I see that all the time in this industry, above other industries, and I’ve worked in a lot of others.”

And there was a chance that you could have left the industry, and you decided this is the industry you want to stay in. So, that must say something.

“Definitely. And I’ve been dedicated to this industry for, in my eyes, a relatively short period, two or three years now. But I’ve made so many connections and friends. Even just coming here today, the number of people I’ve seen who stopped me to say hello, I’ve really loved keeping those connections going.”

So, that’s what you love about the industry. What would you change about the industry?

“That’s… that’s a tough one. I think pace. I do think that accountants and bookkeepers, rightly so, are relatively risk-averse. And I think that’s fair to say, and that’s not a detriment to any of them, but they should be. I’d want my accountant to be risk-averse.”

“But I think sometimes when it comes to things like Making Tax Digital for income tax coming in and new software and efficiencies, we can err strongly on the side of caution. And I’m not saying throw the baby out with the bath water, but it would be good if we had more risk-takers, to give it a go and see it through. But it’s their business, so I get it. So many accountants are self-made, so I understand why they don’t.”

“In my time at QuickBooks and at Rosemary, working with my franchise partners, I want to be super supportive, so it doesn’t blow up in people’s faces. Nobody wants that. But try those little things, try something new. That’s the one bit of advice.”

Exactly, and it’s that disruptive mentality, isn’t it? Sometimes we feel like we shouldn’t disrupt. But that little bit of disruption won’t stop the whole industry, will it?

“Absolutely. And it doesn’t need to be changing everything.”

Little tiny steps.

“A hundred per cent. If you made a 1% change every day, that adds up. It is tiny, tiny steps. So, yes. That would be the thing. But I think that’s coming.”

“Even in the few years I’ve worked directly in the industry, you see a change. And I think it is a testament to guys like you who lead from the front. And you are seeing more people putting themselves out there, doing podcasts and talking and things like that.”

Sharing the knowledge, right?

“Yeah. Yeah, definitely. So, I think it is happening.”

If we got you a time machine, think about something you are using today. It could be an app, a piece of software, or a gadget. What piece of technology would you love to take back 12 months and say, ‘You should be using this now.’

“Chat GPT, I have doubled down on things like that in the last couple of months, and it has transformed my life. I think it’s such a useful assistant. It’s not replacing anything.”

It’s a brainstorming tool, isn’t it?

“I love, like I said earlier, collaboration and some of my best ideas come when chatting with someone, and they evolve in a conversation. But I work remotely, and the franchise partners I deal with are all over the UK. So, I’m not necessarily with someone every day. I don’t work in an office. So, Chat GPT is really helpful when I’m trying to brainstorm.”

I don’t know if you’ve seen some of the videos we’ve done on the training, but now it’s evolved to watching your screen and being contextualised on your screen, so you’re thinking about the training point of view, you have that app on the screen.

It’s telling you, ‘If I need to reconcile this or I need to do this, or I need to add this transaction,’ it can go, ‘Oh, go up here, click that. See this box here? Make sure you put it in there. No, no. I wouldn’t use that date. And it’s watching you do what you’re doing, giving that constant feedback. It is very, very, very scary, but very, very good.

“It’s terrifying. Don’t think about it too much.”

So, we’ve gone back 12 months, let’s go forward 12. How do you think AI is going to impact the accounting industry?

“I think the more and more it’s integrated, the more it’ll get used. Intuit Assist is a great example of that. You’ve got Jax with Xero, in the accounting world. Once they’re properly there, then I think that will accelerate everything.”

“I am slightly – not worried – excited and terrified of where all this will be in two years. So, it’s exciting times, and I think it’s in addition to your brain. It’s not instead of your brain.”

Well, that’s where we add value as bookkeepers and accountants, right?

“The other thing I think is massive about the accounting industry is that it isn’t about numbers. It’s about people.”

100%.

“It’s a people industry, and nothing’s going to change that. If you could spend more time with people, and AI is doing some of these monotonous things for you, it gives you time to have that coffee with your client that you couldn’t before, or go out to that networking event and meet new clients. Those are the things you want to do. I don’t know about you, but I love spending time with people; the more of that I can do, the better.”

Awesome. So, this is your opportunity. Plug, plug and plug away. And tell the people where they can find you and what you’re all about.

“Rosemary Bookkeeping is a franchise network. I’m the Brand Leader of it. What I’m looking to do with the brand is develop it so that we can partner with accountants. MTD for income tax is coming; accountants are going to need help. And I honestly believe bookkeepers are the answer. Ami Copeland talked about it at Engager Labs, collaboration is key. They’re not in competition with each other, so I’m looking for accountants who are looking for help that the Rosemary Bookkeeping network can help with, and we’re across the whole country.”

“I look after and know them all personally. I’m really excited about that, and hopefully working with some people I already know and maybe some new people as well. I’m really excited to be part of the network.”

It’s been great. Thank you for coming on.

“I really appreciate it. Thank you.”

Need help with your bookkeeping?

By contacting the professionals, you receive personal and expert support on all aspects of bookkeeping.

We love bookkeeping, but we know it’s not for everyone. So, leave the stress behind by leaving your books to the experts today.

Find your nearest Rosemary Bookkeeping business today to see how we can support you ahead of the new tax year.

Can a bookkeeper improve mental health?

Bookkeeping, evo

Mental health means different things to different people.

And because the impacts can be invisible, it is often not taken as seriously as physical health.

However, the impacts of mental health are more widespread than you think.

According to NHS England, one in four adults and one in ten children experience mental illness during their lifetime.

That’s why the Mental Health Foundation aims to unite the UK to focus on getting good mental health by recognising this week as Mental Health Awareness Week.

Lots of factors can impact your mental health.

From the ins and outs of your daily routine to external factors like the cost of living crisis.

The latter of which is currently having a sizeable impact on the mental health of UK citizens, as many of us brace for the uncertainty of the next few months.

In times like this, we tend to worry only about the tangible factors of the situation and not how we’re affected mentally.

But stress and other mental health issues can make matters worse and should be treated the same as any other physical condition.

Here’s why:

The value of your mental health

No matter your age or lifestyle, mental health plays a big role in your life and overall health.

The benefits of improved mental health are broad and include:

Improved physical health and life expectancy
Better educational achievement
Reduced health risk behaviours such as smoking and alcohol misuse
Reduced risk of mental health problems and suicide
Improved employment rates and productivity
Reduced anti-social behaviour and criminality
And higher levels of social interaction and participation.

So, how can you improve your mental health?

Ways to improve your mental health

There are many ways to improve your mental health, particularly against stress and issues that can arise from isolation. The NHS recommends that you:

Connect with other people

Maintaining good relationships with others can work wonders.

For example, belonging to a group can improve self-worth and provide emotional support.

Using technology as a crutch has become an easy habit to fall into in recent years, but the importance of connecting with people outside of your sphere cannot be underestimated.

Be physically active

Similarly, remaining active causes chemical changes in your brain through the release of endorphins.

This can improve your mood and raise your self-esteem.

The nature of exercise also makes it a great way to improve your self-worth by setting and achieving regular goals and targets.

But it’s not the only way to do this.

You can also receive the same effect through your work or by learning new skills.

Learning new skills

This can be great for your self-esteem and self-worth by helping you build a sense of purpose in an activity, and is another way to connect with others.

Give to others

Exercising kindness day-to-day can be beneficial to you and the receiver.

The act of giving creates a positive feeling in your body through the sense of reward that comes from gratitude.

Being kind helps forge the right connections essential for prosperous human survival and is the cornerstone of building a healthy community.

Giving back is an essential tenet of mental health. Both in improving your own, and the mental health of those around you.

All of which feed into the spirit of World Mental Health Day.

Pay attention to the present moment

This boils down to the practice of mindfulness, a familiar term to many.

But what does it mean?

Essentially, mindfulness is paying attention to the present moment, including how you feel in your mind, body, feelings, and the world around you.

At an appropriate time, give it a try.

Sit with yourself and reflect on the world both inside and around you.

How does food taste? What sensations do you feel moving through the world, and what happens if you do something a little differently?

How Rosemary Bookkeeping can help

At Rosemary Bookkeeping, our priority is supporting you.

By outsourcing your bookkeeping to us, you’re letting go of all the stress and worry of managing your finances alone and leaving it in the hands of your financial experts.

We work with you to take the stress out of your bookkeeping so that you can focus on the things that matter to you.

Your local bookkeeper can help with more than the numbers and can advise on changes in the financial world and how to manage issues like the cost-of-living crisis.

Having regular meetings with a bookkeeper also helps you to make informed decisions about your business’s finances.

The economy is changeable, and with recent legislation like MTD, a well-informed bookkeeper can help you to know what is happening with your money.

All these benefit the health of your business and your mind, as you can put the proper plans in place and not spend your day agonising over making the right decisions.

One of the best ways to improve your mental health is to not suffer alone.

Seeking out the support available to you, particularly within your community, will make a massive difference.

Whether this is talking to loved ones, a mental health specialist, or getting the right help to tackle the problems you’re facing.

Contact your nearest Rosemary Bookkeeper for a free quote on our services for the right support for your business.

What is Making Tax Digital?

Bookkeeping, Making Tax Digital, Tax

Everything you need to know about MTD and how having a bookkeeper helps.

Making Tax Digital (or MTD) is part of HMRC’s ongoing initiative that has been underway since April 2019 to digitalise the UK tax system.

So, when and how will MTD affect your business? And how should you go about paying it? In this blog post, the experts at Rosemary Bookkeeping have all the answers.

What is MTD?

MTD has two core components:

Replacement of paper-based records and a requirement for businesses and organisations (including those with property-based incomes) to keep digital accounting records.
Using compatible software to submit tax returns and updates to HMRC – The government will be removing their current online tax services when a business registers for MTD and will require businesses and organisations to use software compliant with their API (Application Program Interfaces) to submit relevant updates and returns to HMRC instead.

MTD Timeline

Making Tax Digital was initially scheduled to become mandatory for income tax in April 2024. However, in December 2022, the timeline for compliance was revised.

- Starting from 6 April 2026, those with an annual gross income exceeding £50,000 from self-employment and property letting will be required to comply.
- From 6 April 2027, the rules will apply to individuals with an annual gross income of over £30,000 but less than £50,000 from self-employment and property letting.
- Lastly, from 6 April 2028, the compliance will extend to those earning between £20,000 and £30,000 from self-employment and property letting.

The changes and how they affect your business

To check if you are eligible or apply for exemption from MTD, you can find guidance on how to do so via the HMRC website. If you’re concerned about the impact of MTD on your business, you can read more about its effects here.

MTD’s benefits:

It can reduce or even eliminate paper-based or manual tax processes. This allows you greater accuracy in tax returns, reduces the time you spend on administration, and gives you more time to maximise your business opportunities, productivity and profitability.
In the case that you opt to use cloud-based software, you’ll be able to see in real-time what is happening in your books and have better control over your finances, allowing you to make up-to-date and well-informed business decisions.
Using compliant digital software means that submitting information to HMRC is far simpler and less stressful.
Some accounting software links directly with your bank account, further reducing the paperwork and time spent filing taxes.
Digital software provides you with real-time management information so you can see how your business is performing.

So, if you have not already done so, you need to start weighing your options for MTD compliant software.

How Rosemary Bookkeeping can help with Making Tax Digital

We understand that making the jump to digital can be scary and daunting. But it’s not as costly or difficult as it seems, especially with the help of an expert bookkeeping service like Rosemary Bookkeeping. The benefit of changing to MTD now is that everybody else has already had years of experience working with it.

With a professional bookkeeper from Rosemary Bookkeeping to help you, making your tax digital is a very simple process.

We have been operating MTD for VAT submissions since its inception in 2019 and know its processes inside and out. Going digital may be a scary prospect, but by using a bookkeeper, your tax may be going digital, but your bookkeeping experience isn’t. We will assist however you need to get accustomed to the software, or simply do the work for you and make the process of sending returns to HMRC straightforward. We will also send generated returns directly from the software so that you have a well-kept and organised backlog of your records.

The main drawback of digital services like Xero and QuickBooks is that they depend on your financial knowledge and ability to work through MTD yourself. Our bookkeeping experts are trained to work digitally using MTD compliant software like Xero and QuickBooks, and Sage, but are a real-life human presence that can reassure and guide you through the process, so you’re not going it alone.

As Rosemary Bookkeeping is well-versed in MTD and online services, we can also offer advice on which software would be best for you, and often offer competitive prices for software subscriptions.

Additionally, we also offer an online exchange of documents, so you’ll be able to upload photos or scans of documents so that we can process them on the bookkeeping software. We also use Apps like AutoEntry or Hubdoc, which not only attach documents directly to the record on the software but also automate some bookkeeping processes – saving you valuable time and money.

To start receiving expert help and advice from your local bookkeeping experts, find your nearest Rosemary Bookkeeping business today for your free, no-obligation quote.

Rosemary Bookkeeping Croydon celebrates first year in business

evo, People

Rosemary Bookkeeping Croydon owner Dean Kokshun looks back at his first year in business.

Last year, Dean Kokshun opened Rosemary Bookkeeping Croydon, bringing the brand’s expert and bespoke bookkeeping services to the area for the first time.

We sat down with him on the anniversary of his first year in business to look back at the journey so far.

Dean’s Journey

Dean’s journey in accountancy began in 1985 when he joined the bookkeeping and external audit departments of KPMG Mauritius – then known as Peat Marwick before qualifying with the ACCA in 1993. By 2001, he had been admitted as a member and achieved fellowship (FCCA) status.

As a qualified accountant, he has held senior positions within small UK accountancy practices, accumulating 30 years of experience. Throughout his career, Dean has excelled in external auditing of small to medium-sized entities, financial reporting, and management reporting. This has taken him across diverse industry sectors, including retail, services, manufacturing, hospitality, and investment.

“Launching Rosemary Bookkeeping Croydon has given me the opportunity to combine my years of financial expertise with running my own business locally,” Dean says.

He says getting to work within his community to support small and local businesses has helped him feel part of something bigger.

“The support from the Head Office team and the wider Rosemary network has been invaluable, and it really feels like being part of a community.”

“I’ve also enjoyed meeting and getting to know other small business owners in Croydon and the surrounding areas through local networking events and sharing our experiences.”

“When I first started, I was focused on offering day-to-day bookkeeping services. However, over the past year, the peculiar demands of the local market have led me to refine my approach. I now focus more on being an approachable expert for small business owners who need help and guidance navigating the gaps between bookkeeping and compliance.”

“It’s been exciting to see my client relationships grow. Some now view me as a trusted expert, giving them peace of mind knowing someone reliable is on hand to help steer their business in the right direction.”

Work/Life Balance

For Rosemary Bookkeeping clients, our services are designed to help you focus on the things that matter most by taking the stress and time worrying about your books out of the picture.

For Dean, managing and running his own business has equally been a balancing act when navigating how he spends his time.

“Balancing the demands of a new business with everything else in life hasn’t always been easy, especially with family caring responsibilities in the mix!” he says.

“But as the business evolves, I’m learning to adapt, manage my time better, and set clearer boundaries. Having a strong support system, both personally and through the Rosemary network, has made a huge difference. It’s been about staying focused on the long-term vision while allowing space for the day-to-day things that matter.”

Successes and Support in the Community

Dean says that while his first year has not been without its challenges, particularly within such a competitive market and area, he has seen some great successes in how he has positioned the business and helped provide support to those who need it in the last year.

“There are so many options for bookkeeping services in Croydon/South London, and standing out was tough at first. I overcame this by leaning into what makes Rosemary – and myself – different: being approachable, reliable, and offering peace of mind through accurate books and compliance.”

“Moving from a full-time role in a long-established practice after three decades to becoming a business owner was a real shock to the system – but in a good way!” he adds.

“I’m enjoying the challenge. Seeing my client base gradually grow, particularly over the last six months, has been very encouraging. More than that, it’s the trust clients place in me – whether I’m helping to sort out their books, supporting them with day-to-day bookkeeping, or guiding them through increasingly complex regulations. Each time I help a client breathe a sigh of relief, I count it as a big success.”

This has naturally come with many highlights for Dean, such as a particularly memorable client when he was working with a small group of local university students to make sense of their finances to start their own business.

They had no financial or business background and wanted to start their own e-commerce business, but were struggling to make sense of business finances and the maze of regulations involved.

“After a couple of months of working with this group, two of them found the confidence to dive in and launched their business successfully! Moments like that remind me why I started Rosemary Bookkeeping Croydon. When clients finally understand their numbers and feel in control, it’s incredibly rewarding,” Dean says.

The Road Ahead

Looking to the future, Dean says his biggest goal for his business is to establish Rosemary Bookkeeping Croydon as the go-to bookkeeping service for small businesses, including accountants, in Croydon, South London. Longer term, he hopes to expand my services and build a wider team.

He will doubtlessly achieve this through his commitment to building visibility in Croydon through networking events, partnerships with local accountants, or sharing insights that empower local business owners.

“I want to focus on growing the business sustainably while maintaining that personal touch with my clients,” he says.

“It’s been a challenging, enjoyable, and ultimately rewarding journey so far. The support from Rosemary Head Office, fellow franchise partners, and – most importantly – my clients has made this first year truly special. I’m excited for what’s to come!”

Need a bookkeeper?

If you’re in Croydon and the surrounding area and need support with your bookkeeping, contact Dean on 0208 191 2958.

Or, nationwide, find your nearest Rosemary Bookkeeping business to see how we can help you today.

MTD for the new tax year

Bookkeeping, evo, Making Tax Digital, Tax

How a bookkeeper can help you manage MTD.

MTD (Making Tax Digital) is a government initiative to digitalise the UK tax system.

Introduced in 2019, developments at the beginning of the 2022 tax year saw MTD extend to include VAT for businesses.

With VAT return deadlines looming, many businesses have difficulty understanding MTD and its implications.

At Rosemary Bookkeeping, our experts are well-versed in online systems and financial processes.

That’s why we’re here to share everything you need to know about MTD for the new tax year.

Refresher: What is MTD?

MTD has two core components:

Replacement of paper-based records

MTD requires businesses and organisations (including those with property-based incomes) to keep digital accounting records.

Using compatible software to submit tax returns and updates to HMRC

The government will remove the current online tax services when businesses register for MTD.

They will require businesses and organisations to use software which is compliant with their API (Application Program Interfaces) to submit relevant updates and returns to HMRC.

MTD Timeline

1st April 2019: MTD has been in place since this date for the majority of VAT-registered businesses above the tax threshold of £85’000+ turnover. These included partnerships, sole traders, limited companies, non-UK businesses registered for UK VAT, and charities and trusts.

1st October 2019: There was a six-month deferred start date to support more complex businesses.
1st April 2022: MTD became mandatory for all VAT-registered businesses and organisations.

Upcoming Implementations

Making Tax Digital was initially scheduled to become mandatory for income tax in April 2024. However, in December 2022, the timeline for compliance was revised.

Starting from 6 April 2026, those with an annual gross income exceeding £50,000 from self-employment and property letting will be required to comply.
From 6 April 2027, the rules will apply to individuals with an annual gross income of over £30,000 but less than £50,000 from self-employment and property letting.
Lastly, from 6 April 2028, the compliance will extend to those earning between £20,000 and £30,000 from self-employment and property letting.

Eligibility for MTD

Even if you aren’t legally obligated, you have the option to voluntarily follow the MTD rules if you choose to do so.

To identify individuals who need to comply with the MTD regulations starting in April 2026, HMRC will first review all self-assessment tax returns submitted for the 2024/25 tax year.

Consequently, if you file your tax return for that year by the deadline of 31 January 2026 and your income from self-employment and/or rental income surpasses £50,000, you can expect to receive a notification letter from HMRC in February 2026 informing you of your obligation to comply with MTD beginning 6 April 2026.

The coming changes and how they affect your business

MTD legislation already means you must have completed your ITSA through MTD-compatible software.

If you were not already doing so, you’re now required to keep digital tax records and submit this information to HMRC through an MTD-compatible software when conducting your self-assessment tax returns.

Exceptions

If your business has received an MTD exemption, it will still be in effect.

These can be caused by factors such as:

Age, a disability or where you live
You object to using computers on religious grounds
Any other reason why it’s not reasonable or practical

To check if you are eligible or apply for exemption from MTD, you can find guidance on how to do so via the HMRC website.

If you’re concerned about the impact of MTD on your business, you can read more about its effects here.

MTD’s benefits:

It can reduce or even eliminate paper-based or manual tax processes. This allows you greater accuracy in tax returns and reduces time spent on administration. It also gives you more time to maximise your business opportunities, productivity and profitability.

If you opt to use cloud-based software, you’ll see in real-time what is happening in your books and have better control over your finances, allowing you to stay up-to-date and make informed business decisions.
Using compliant digital software means submitting information to HMRC is far simpler and less stressful.
Some accounting software links directly to your bank account. Further reducing the ‘paperwork’ and time spent filing taxes.
Digital software provides you with real-time management information so you can see how your business is performing.

So, if you have not already done so, you need to start weighing your options for MTD-compliant software.

Why now?

The new financial year is the best time to reset how you manage your books.

This period is notably less disruptive, as things are changing already.

By introducing new systems to work smarter, you keep your business information secure and make things easier to manage going forward.

How Rosemary Bookkeeping can help

We understand that making the jump to digital can be scary and daunting.

But, it’s not as bad as it seems – especially with the help of an expert bookkeeping service like Rosemary Bookkeeping.

Expertise

The benefit of changing to MTD is that we’ve had around four years of experience working with it.

With a professional bookkeeper from Rosemary Bookkeeping to help you, making your tax digital is simple.

We have been operating MTD for VAT submissions since its inception in 2019 and know its processes inside and out.

Going digital may be a scary prospect. Using a bookkeeper, your tax may be digital, but your bookkeeping experience isn’t.

Software Support

We will assist if you need to acclimate to the software or do the work for you.

We also send generated returns directly from the software, so you have a well-kept and organised backlog of your records.

Our bookkeeping experts are trained to work digitally using MTD-compliant software like Xero, QuickBooks and Sage and are a real-life human presence that can reassure and guide you through the process, so you’re not going it alone.

As Rosemary Bookkeeping is well-versed in MTD and online services, we can advise which software would be best for you and often offer competitive prices for software subscriptions.

Additionally, we offer an online exchange of documents, so you’ll be able to upload photos or scans of documents so that we can process them on the bookkeeping software.

We also use Apps like AutoEntry or Hubdoc, which not only attach documents directly to the record on the software but also automate some bookkeeping processes – saving you valuable time and money.

Struggling with your bookkeeping?

The new tax year is a busy and stressful time, particularly hot on the heels of January Self-Assessment tax return deadlines.

We also know that keeping track of your finances isn’t easy, especially when also trying to figure out MTD legislation and new software.

If you had a stressful time sorting your ITSA, the new tax year that swiftly follows may be a real cause for concern.

By contacting the professionals, you receive personal and expert support on all aspects of bookkeeping.

We love bookkeeping, but we know it’s not for everyone. So, leave the stress behind by leaving your books to the experts today.

Find your nearest Rosemary Bookkeeping business today to see how we can support you ahead of the new tax year.

How bookkeepers create great value for accountants

Bookkeeping, evo, News

The great value a bookkeeper can bring to an accountant.

While there is overlap in their work, meaning the two often get confused, bookkeepers and accountants have distinct roles and responsibilities.

They often work well together, as the work of a bookkeeper plays a part in supporting the work of an accountant.

At Rosemary Bookkeeping, we are experts in bookkeeping, supporting clients across the UK, from small businesses to accountants with bookkeeping and finances.

But what can a bookkeeper do for an accountant?

How bookkeepers help accountants

Bespoke client support

The work of a bookkeeper is to understand the needs of their clients.

Our work is personal and bespoke as we tailor our services to work around what you need.

The relationships we build with our clients can also help us to be the bridge between the small businesses we serve and accountants.

Support with existing clients and workload

It’s not just new clients that a bookkeeper can support accountants with.

A bookkeeper can also help accountants with their existing clients.

If accountants recommend their ‘troubled’ or tricky customers to a bookkeeper like Rosemary Bookkeeping, we can support them with their accounts.

Furthermore, during busy periods like the new tax year, we can support accountants and help with capacity.

Streamlined and easy processes

Bookkeepers also work to tight deadlines and work with accuracy, minimising the back and forth to get things done correctly ahead of deadlines.

Rosemary bookkeepers can do all the monthly and quarterly chasing to ensure the experience is stress-free and smooth for everyone involved.

All Rosemary reports and documents are uniformly formatted, making life a breeze for accountants.

See how a Rosemary Bookkeeper can help you

These are just some ways a bookkeeper can help an accountant derive a higher value from their time and services.

Whether you’re an accountant or a small business, a bookkeeper can help streamline your financial processes.

By contacting the professionals at Rosemary Bookkeeping, you receive personal and expert support on all aspects of bookkeeping.

Find your nearest Rosemary Bookkeeping business to see how we can support you today.

Why is it important to record payroll journal entries?

Bookkeeping, evo

Rosemary Bookkeeper’s expert advice on payroll journal entries.

Each week or month, businesses make payments to employees, deducting tax and National Insurance contributions to pay to HMRC, alongside Employers’ National Insurance and pension contributions to submit to the pension provider. But why is it necessary to enter payroll journals?

This blog post by Karen Mann, the owner of Rosemary Bookkeeping North Dorset and Salisbury, examines the importance of accurately recording payroll journals and how to overcome common challenges businesses face in doing so.

Why is it important to record payroll journal entries?

Accurately recording payroll journals in your accounting system provides several benefits.

It ensures complete management information, allowing businesses to track staff costs, monitor cash flow, and verify amounts due to HMRC and pension providers.

This helps with financial planning and ensures compliance with legal obligations, ultimately supporting smooth business operations.

Payroll journals help businesses accurately record several key pieces of information in their accounts:

Business Costs: Payroll journals record the cost to the business for salaries paid to employees, including pension contributions and National Insurance. These expenses reduce the company’s corporation tax liability.
Employee Payments: Payroll journals record amounts due to be paid directly to employees and allow businesses to match payments against these entries. This provides a useful check to ensure the amount paid matches payroll reports.
HMRC Liabilities: The liability owed to HMRC for PAYE tax and National Insurance is recorded in payroll journals. When payments to HMRC are made, these transactions reduce the outstanding amount, providing an immediate overview of what is due.
Pension Liabilities: As with tax and National Insurance, pension contributions must be paid by the company to the pension provider monthly. Payroll journals record these amounts, and payments are allocated accordingly, allowing businesses to see outstanding liabilities at any time.

What are the biggest challenges businesses should look out for?

While payroll journal entries are essential, businesses must be aware of potential challenges. A lack of knowledge of the business of accounting could lead to:

Incorrect Categorisation of Expenses:

Misallocating payroll costs or not entering the information means financial reports are incorrect and can’t be used to help make business decisions and affect will tax calculations.

Missed or Incorrect Journal Entries:

Failing to enter payroll journals or making errors can result in discrepancies between payroll records and accounts.

Failure to Reconcile with Payroll Reports:

Not cross-checking payroll journals against payroll reports can mean errors go unnoticed, leading to incorrect payments or reporting.

Compliance Risks:

Mishandling payroll liabilities, such as PAYE, National Insurance, or pension contributions, can lead to late payments and potential penalties from HMRC.

Need a bookkeeper

Receive expert on your payroll from your local Rosemary Bookkeeper and take the stress out of your finances.

Get the time back to focus on your business today by finding your nearest Rosemary Bookkeeping business today.

Autumn Budget 2024: What It Means for UK Businesses and Your Bookkeeping

Bookkeeping, Newbury

The Autumn Budget 2024 is here, bringing updates that could significantly affect businesses across the UK. Whether you’re a sole trader, small business owner, or part of a larger organisation, understanding these changes is key to staying compliant and making informed financial decisions.

In this blog, we’ll break down the main points from the budget, explain how they impact your business, and highlight how good bookkeeping can help you stay on top of it all.

1. Corporation Tax Adjustments

One of the big headlines this year is a change to corporation tax bands. While the main rate remains at 25% for businesses earning over £250,000, relief measures for small businesses earning under £50,000 have been clarified, with tapered rates for those in between.

The Bookkeeping Angle:

Accurate profit tracking is more important than ever. If you’re in the tapered band, precise bookkeeping can help you calculate your taxable profits correctly and avoid paying more tax than necessary.

2. Changes to Business Rates

The Autumn Budget also introduces updates to business rates, with some relief schemes being extended for small retail, hospitality, and leisure businesses. This could mean reduced rates for qualifying businesses, depending on their property value.

The Bookkeeping Angle:

Bookkeeping helps you identify and record eligible properties and relief amounts. By maintaining proper records, you can ensure you’re applying for and benefiting from all available reductions.

3. Support for Small and Medium-Sized Enterprises (SMEs)

The Chancellor announced increased support for SMEs, including grants for energy efficiency upgrades and digital transformation. If you’ve been thinking about improving your business operations, now might be the time to act.

The Bookkeeping Angle:

Properly recording grant applications and their usage is vital. Bookkeeping ensures you’re tracking these funds correctly to comply with grant terms and demonstrate how they’ve been used.

4. National Minimum Wage Increase

Another key update is the rise in the National Minimum Wage. From April 2025, businesses will need to adjust their payroll systems to accommodate the new rates.

The Bookkeeping Angle:

Payroll is a critical component of bookkeeping. Updating your payroll records to reflect these changes will ensure you remain compliant and pay employees correctly.

5. Investment Incentives Extended

The budget has extended certain investment incentives, such as the Annual Investment Allowance (AIA), allowing businesses to deduct the full cost of qualifying assets in the year of purchase.

The Bookkeeping Angle:

Recording these qualifying purchases accurately in your books will help you maximise your tax savings. A well-maintained asset register is key to taking full advantage of this allowance.

6. VAT Threshold Maintained

The VAT registration threshold remains at £85,000, giving businesses clarity for the upcoming tax year. However, HMRC is increasing its focus on VAT compliance and reporting accuracy.

The Bookkeeping Angle:

If you’re nearing the VAT threshold, keeping precise income records is crucial. Good bookkeeping ensures you register for VAT on time and report accurately to HMRC.

Why Bookkeeping Is Your Best Friend This Budget Season

The Autumn Budget brings opportunities and challenges for businesses. Regardless of whether it’s tax bands, relief schemes, or grants, one thing remains clear—accurate bookkeeping is the backbone of staying compliant and making informed decisions.

Here’s why:

Stay Compliant: With HMRC increasing its focus on compliance, accurate records can help you avoid penalties.
Maximise Savings: Good bookkeeping ensures you claim all available reliefs, deductions, and incentives.
Plan Ahead: Understanding your financial position allows you to adapt to budget changes and plan for the future.

How Rosemary Bookkeeping Can Help

Navigating the financial landscape post-budget can feel overwhelming, but you don’t have to do it alone. At Rosemary Bookkeeping, we specialise in helping businesses like yours stay organised, compliant, and stress-free. Whether it’s maintaining accurate records, managing VAT, or preparing for tax season, we’ve got you covered.

Call 0345 862 0072 to see how we can help you today or find your nearest Rosemary Bookkeeper here.

The benefits of outsourcing your bookkeeping as a small business owner

Bookkeeping, evo, News, People, Tax

Six ways outsourcing your bookkeeping can help your small business to flourish.

Small business owners wear many hats and take on multiple responsibilities.

This often includes doing your own bookkeeping above and beyond any sales, marketing and operational activities you do daily.

This can be time-consuming and complicated, taking away time and resources better spent on growing your business.

Outsourcing your bookkeeping means hiring an external bookkeeper or accounting firm to handle your financial records and transactions.

At Rosemary Bookkeeping, we deliver local bookkeeping services backed by the expertise of a national brand.

You benefit from the support of someone who knows your area and community, bolstered by a UK-wide network of bookkeeping experts.

In this blog post, we’re discussing the benefits of outsourcing bookkeeping for your small business.

Saving you time

Outsourcing bookkeeping frees up your time so you can focus on running your business.

You needn’t worry about managing financial records or performing time-consuming tasks like data entry, reconciling bank statements or generating reports.

Access to expertise

Professional bookkeepers have know-how and experience that are uncommon for the average person.

They are familiar with financial statements, tax laws and regulations like MTD and can offer valuable financial advice from a place of understanding and expertise.

Cost saving

Outsourcing bookkeeping can be more cost-effective than hiring an in-house bookkeeper or accounting team.

You can save money on salaries, benefits, and training costs.

As such, outsourcing generally saves between 30% and 75% of your current costs.

Scalability

Outsourced bookkeeping services can scale to meet the needs of your growing business.

You can adjust the level of service you need as your business expands.

Accuracy

Professional bookkeepers are less likely to make errors compared to non-professional bookkeepers.

This can help you avoid costly mistakes and penalties.

Security

Outsourced bookkeeping services can offer greater security for your financial data.

They use secure online portals to share financial information and have security measures to prevent data breaches.

Outsource your books with Rosemary Bookkeeping

Outsourcing bookkeeping is an excellent option for small business owners who want to save time and money while ensuring accurate financial records.

By hiring an external bookkeeper or accounting firm, you can benefit from their expertise, reduce costs, and scale services as needed.

When outsourcing bookkeeping for your small business, choose a reputable provider with a proven track record of success, like Rosemary Bookkeeping.

Your nearest Rosemary Bookkeeping expert can eliminate the stress and hassle of managing your books.

Through meetings scheduled at your discretion, receive 1-to-1 advice from a qualified professional who understands you, your business, and your community.

Take the hassle out of your business and give yourself the time to focus on what matters with Rosemary Bookkeeping.

Call 0345 862 0072 to see how we can help you today.

Don’t let your accounts frighten you with Rosemary Bookkeeping UK

Bookkeeping, News

How Rosemary Bookkeeping takes the fright out of your bookkeeping

At Rosemary Bookkeeping, we know that your bookkeeping can be scary.

There’s the pressure to avoid mistakes, coupled with anxiety around your technical know-how, plus frequently changing or appearing legislation that feels like it’s out to trick you.

As experts in bookkeeping for over 20 years, we provide expert bookkeeping services to small businesses across the UK so they can focus on what matters to them and not their books.

This Halloween, we’re here with one piece of guidance: your bookkeeping doesn’t have to be frightening.

How a bookkeeper can help you

Bookkeepers like Rosemary Bookkeeping can help with all aspects of your bookkeeping and finances.

This includes:

Taking the hassle out of sorting all your invoices, receipts and bank statements
Having your VAT return prepared for you in good time
Liaising directly with your accountant
Having reports and figures every month that help you make decisions on your business growth
121 bookkeeping support

Maximising your time by outsourcing

Most business owners don’t maximise the impact of their time.

Consider what activities you do that generate the most revenue.

It’s probably not the bookkeeping.

Although it is vital to keep track of cash flow and understand where the most profitable parts (or not) of your business are.

Outsourcing your bookkeeping to us means it is in safe hands.

We focus on your books while you focus on your business.

The benefits of the Rosemary System

There are many benefits to choosing to work with your local Rosemary Bookkeeper.

Transparency

Our charging system is transparent, so you always know exactly what you are paying for.

Standardised Paperwork

We standardise the paperwork, ensuring you and your accountant receive the paperwork in the same way.

Safeguarding

Safeguard your business using our Rosemary System®, which delivers systemised efficient processing – this means ANY of our bookkeepers can complete your bookkeeping should your usual bookkeeper be ill or on holiday.

Local knowledge, national brand

At Rosemary Bookkeeping, we operate as part of a nationwide franchise network, with our business owners working locally.

This means you benefit from a winning formula of local knowledge combined with the expertise and experience of a national brand and nationwide systems and processes for success.

Contact us

Take the hassle out of your business and give yourself the time to focus on what matters by finding your nearest Rosemary Bookkeeping business or calling 0345 862 0072 to see how we can help you today.

The importance of accurate record-keeping for small businesses in the UK

Bookkeeping, News, People, Tax

Why keeping accurate financial records is essential for your small business, and how to do it.

As a small business owner in the UK, you know that managing your finances carefully is crucial for the success of your business.

However, many small business owners overlook the importance of accurate record-keeping.

In this blog post, we’ll discuss why accurate record-keeping is essential for small businesses in the UK and offer tips on how you can improve your record-keeping practices.

Accurate record-keeping means keeping detailed and organised records of your business’s financial transactions.

This includes things like sales, expenses, invoices, and receipts. But why is this so important for small businesses in the UK?

Legal Compliance

Accurate record-keeping is essential for complying with UK tax laws.

As a small business owner, you must keep accurate records of your financial transactions for at least six years.

HM Revenue & Customs (HMRC) may ask to see these records if they audit your business or review your tax returns.

Tax Benefits

Accurate record-keeping can also help you claim all the tax deductions and reliefs you’re entitled to.

By keeping detailed records of your expenses, you can claim tax deductions that can reduce your taxable income and save you money.

However, if you don’t keep accurate records, you may miss out on some deductions or reliefs.

Informed business decisions

Accurate record-keeping can help you make informed business decisions.

By regularly recording your income and expenses, you can accurately track how your business performs over time.

This information can help inform decisions about pricing, marketing, and other essential aspects of business.

How can you improve your record-keeping practices?

Use accounting software: Many affordable accounting software options are specifically designed for small businesses in the UK. These software options can help you manage your finances and keep accurate records.
Keep receipts organised: Categorise your expenses. (E.g. by office supplies, travel expenses), And keep them in a secure location.
Record transactions promptly: Ensure you record your income and expenses as soon as possible to avoid errors and ensure accuracy.
Reconcile accounts regularly: Reconciling your bank and credit card statements regularly can help you catch errors and ensure accuracy.

So, what’s the best way to keep accurate records?

Accurate record-keeping is essential for small businesses in the UK.

By keeping detailed and organised records of your financial transactions, you can comply with UK tax laws, claim all the tax deductions and reliefs you’re entitled to, and make informed business decisions.

By following these tips, you can improve your record-keeping practices and ensure the accuracy of your financial records.

However, the best way to ensure you keep up-to-date and accurate records of your accounts and transactions is by enlisting the help of a qualified expert.

At Rosemary Bookkeeping, our local experts are expertly placed to provide professional booking services informed by your local market and community, backed by a national brand.

Whether you need regular support or to outsource your books to the expert, you can liaise with our experts at your discretion to ensure you feel in control of your finances without worrying about doing the work yourself.

To see how we can help you, find your nearest Rosemary Bookkeeping business or call 0345 862 0072 today.

Understanding Cash Flow: A Guide to Managing Your Business’s Finances

Bookkeeping, News

Rosemary Bookkeeping’s guide to understanding cash flow and how it relates to your business.

Cash flow is a crucial aspect of managing a successful business.

It refers to the amount of money coming in and going out of a business over a specific period.

It can be positive or negative.

A positive flow means a business generates more money than it spends.

A negative flow means it spends more than it earns.

In this blog post, we discuss the importance of cash flow, how to manage it effectively, and provide tips for forecasting and improving it.

The Importance of Cash Flow

Cash flow is vital.

It impacts your ability to pay bills, invest in new projects, and meet financial obligations.

A positive flow is good.

It allows a business to expand, invest in new ventures, and pay its creditors.

On the other hand, a negative flow can spell trouble.

It can lead to missed payments, bad credit scores, and even bankruptcy.

Therefore, understanding and managing it is essential for every business owner.

To understand cash flow, you should know how to forecast it.

Forecasting Cash Flow

Forecasting cash flow involves estimating the amount of cash coming in and going out of a business over a specific period.

This can help businesses plan for future expenses, investments, and cash shortages.

So, how do you do it?

To forecast, create a cash flow statement.

A good statement should outline your expected cash inflows and outflows.

This should include:

Projected sales
Expenses
Any outstanding debts or receivables.

Monitoring Cash Flow

Monitoring involves regularly reviewing business inflows and outflows to ensure they stay positive.

This can be done using specialist software or a simple spreadsheet.

By monitoring the cash flow in your business, you can identify potential shortages and take appropriate action to address them.

Regular monitoring can also help identify areas where a business can improve its cash flow.

How?

Making Improvements to Cash Flow

This involves increasing the amount of cash coming into a business while reducing the amount going out.

There are several ways to improve cash flow, including:

Reducing expenses: This can be done by negotiating better rates with suppliers, lowering overhead costs, and cutting unnecessary expenses.
Improving payment terms: Offering incentives for early payments, setting up automatic payments, and sending out regular reminders can help businesses receive payments faster.
Increasing sales: This can be achieved by expanding the customer base, increasing marketing efforts, and introducing new products or services.
Managing inventory: Controlling inventory levels and reducing excess inventory can help businesses save money and improve cash flow.

By forecasting, monitoring, and improving cash flow, business owners can ensure that their business remains financially healthy and can meet its financial obligations.

As a business owner, it’s vital to understand its importance and take steps to manage it effectively.

Need help with your finances?

At Rosemary Bookkeeping, our local experts are expertly placed to provide professional bookkeeping services, from support and guidance on legislation to outsourcing.

Our experts will liaise with you at your discretion to ensure you feel in control of your finances without worrying about doing the work yourself.

They can help you at every step, from creating statements to monitoring your inflows and outflows.

Whatever you need: we do the books, you do the business.

To see how we can help you, find your nearest Rosemary Bookkeeping business or call 0345 862 0072 today.

Meet the owners: TJ Sutherland and Steve Brown – Rosemary Bookkeeping Newbury and Basingstoke

Franchising, Newbury, News, People

Meet the father-daughter duo at the heart of Rosemary Bookkeeping Newbury and Basingstoke.

Father and daughter duo Steve Brown and TJ Sutherland are the longest-serving franchisees in the Rosemary Bookkeeping network.

By purchasing Rosemary Bookkeeping Newbury and Basingstoke in 2010, they were the third-ever franchisee to buy into the franchise and have driven business for the brand for 14 years since.

TJ oversees all of the operation with the support and guidance of Steve who has now taken more of a back seat.

Thus, the business epitomises one of the pillars of franchising: to invest in the future with a legacy passed down to ensure the security and success of one’s family.

Hence, the business is steeped in the family’s values, creating a workplace where staff thrive by maintaining a positive culture that ripples across the entire operation, from staff welfare to customer care, brand relationships, and growth.

Together they live and breathe Rosemary Bookkeeping.

As TJ herself says, it’s been her lifeblood for so long that if “you cut [her] open, there’d be Rosemary in [her] veins.”

Overcoming challenges and driving innovation

The business even maintained well through the challenges of the COVID-19 pandemic by exploring new business avenues and supporting local businesses trying to stay afloat like takeaways during the ‘Eat Out to Help Out’ scheme.

Highly respected amongst their staff, fellow franchisees and ServiceMaster Ltd Head Office staff, Steve and TJ are trusted to innovate and drive Rosemary Bookkeeping forward through trailblazing ideas and their deep understanding and care for the brand.

TJ is the head of the Rosemary Bookkeeping Development Taskforce – a trusted collective of franchisees chosen by our Head Office to innovate the brand by discussing challenges and solutions and trial initiatives that support our development strategy.

For example, TJ was a long-term advocate for our mascot Teri Cotta!

They have been vital in introducing a fully remote working, manager-owned model and software to benefit our compliance and operation efficiency.

As the bookkeeping sector continues to be shaped by technological advancements, TJ ensures that we stay ahead of the curve by finding advanced high-tech solutions for the Rosemary brand to utilise.

She has been active in helping us to work closely with our (now) partners at Xero and Intuit Quickbooks to allow our bookkeepers across the brand to become qualified in this software and provide bespoke and expert support to their clients.

Supporting their peers, staff and clients

TJ’s extensive knowledge of the Rosemary model means she is trusted to support the training of any new franchise business and mentor them to be the best they can be.

She always voyages to our head office for multiple days of the two-week training academy to support recruits to understand the ins and outs of our unique Rosemary System.

She also uses her experience to give advice that must be lived to be taught, to equip them on their journey.

This helps her in turn, as while looking to recruit more staff to help with their growing capacity, she has outsourced a handful of clients to two franchisees she has trained to help with her team’s workload.

Alongside franchisees she has mentored, TJ manages a large team of professionals.

One of TJ and Steve’s longest-serving employees has been on the team for eight years and was recently named Rosemary’s “Bookkeeper of the Year”.

This employee was ‘home-grown’ and was trained by TJ to develop her skills and achieve qualifications and training on bookkeeping software and processes.

Their highly skilled staff allows for a fully remote model which creates, the opportunity to manage individual clients, with TJ and Steve’s support.

The larger team means the business has expanded alongside many of its clients.

One has even chosen to remain with Rosemary Bookkeeping rather than hire in-house staff to manage their accounts as their business grows, as the expansive team means Rosemary can offer almost 365-day coverage if necessary.

Need an expert bookkeeper?

If you’re in Newbury, Basingstoke and the surrounding areas and could benefit from professional bookkeeping services from a local expert, contact TJ on 01256 371173 or find your nearest Rosemary Bookkeeping business to see how we can help you today.

How to Add Contacts in Xero – Teri’s Tips

Bookkeeping

Learn how to add contacts in Xero with Teri Cotta.

At Rosemary Bookkeeping, we work closely with our friends and partners at Xero to help our clients get to grips with their bookkeeping.

And there is still a lot to get to grips with.

That’s why our accounting crackpot, Teri Cotta, has been working hard to bring you the top tips to be a Xero whiz and understand its processes, from the terribly simple to the terrifically complex.

And if you’re a visual learner, don’t worry, a full video showing each of these points step by step can be found on our YouTube channel.

In today’s Teri Tips, you’ll see how to add contacts in Xero.

What are contacts?

Contacts are customers and suppliers that you do business with.

Add your existing contacts during conversion so you spend less time on data entry when you start creating bills and invoices in Xero.

From the dashboard, click contacts and select all contacts.

The list gives you an overview of your contacts and their phone number, email, and account balances.

Adding a contact

Basic information

Start by entering the contact’s name.

This can be a business or an individual.

If you use client codes or any other form to uniquely identify your contacts, click Add Account Number to add them.

Next, add the primary person and their email address.

Xero will automatically select this person whenever you email this contact.

Click the link to add additional people that are associated with this contact, and that you need to interact with.

Enter their name and email address and enable them to receive the same emails as the primary person.

Click the X to remove additional people.

Next, enter phone details and website address, if you have this information on hand.

You can always edit the contact and add this later.

Address

First, enter a postal address and click the link.

If the street address is the same, Xero automatically copies the postal address for you.

Financial details

If you know in advance what sales or purchase settings will apply to most of the invoices and bills, enter them now.

For example, all the invoices will be tax-inclusive and coded to the main sales account in Xero.

Tax information

Next, add contact-specific tax information and tax settings.

For example, choose the default sales tax.

Enter a business registration number.

If the contact has an official number you want to show on documents, specify ‘Sales discount applies’ and change the currency of the default currency.

Xero does not apply for this contact.

If you use batch payments to bundle multiple bills into one payment transaction, enter their bank details.

Overriding default invoice settings

You can override the default invoice settings for this contact.

For example, choose a different branding theme or change the default due dates.

If this contact also uses Xero, ask for their Xero network key and enter it here.

It allows you to send sales invoices or bills from your Xero organisation directly into theirs.

When you’re done, click Save.

Xero Contact details

Inside, the Contacts page, you’ll need to close the confirmation message to see more details.

In the right panel, Xero displays the contact details and addresses.

It includes useful links to send an email, view their website and look up their location on a map.

Collapse this panel by clicking the ‘^’ to see more.

These are the financial defaults you entered that Xero would apply to the next invoice or bill.

About Contacts

Each contact in Xero can function as a customer, supplier, or both.

Xero automatically classifies them once you’ve entered an invoice or a bill.

If you have many contacts to bring into Xero, you can use the import contacts function to load them in bulk.

Importing contacts in bulk

There are three steps in this process:

Download Xero’s contacts template file

Start by downloading the import template using the hyperlink under this step.

Copy your contacts into the template

Then export your contacts from your current system and copy them into the template.

Import the updated file template into Xero

Moving forward, you can use the ‘+’ icon from anywhere in Xero to add new contacts.

Need help with your bookkeeping?

Teri Cotta is joined worldwide by Rosemary Bookkeeping’s network of Xero-certified bookkeepers.

So, whether you need help choosing the right software for you, using Xero or outsourcing your books, our experts will be able to help.

Take the hassle out of your bookkeeping and get the time back to focus on what matters most by contacting your nearest Rosemary Bookkeeper today.

Rosemary Bookkeeping North Dorset and Salisbury wins two prestigious awards

Franchising, People

Karen Mann from Rosemary Bookkeeping North Dorset and Salisbury picked up two coveted awards at this year’s Rosemary Bookkeeping Spring Forum.

Rosemary Bookkeeping held its annual spring forum recently, allowing business owners from across the UK to get together and discuss key successes and ways to overcome shared obstacles – topped off with a spot of afternoon tea!

The day also saw some business owners awarded for their successes in 2023.

This included Karen Mann from Rosemary Bookkeeping North Dorset and Salisbury, who won an award for significant business growth in the last year.

Despite only joining Rosemary Bookkeeping in December 2022, Karen’s development through key initiatives helped her to grow by over £35,000 in a single year!

This exceptional feat also saw her recognised as the Rookie of the Year as she has displayed the highest achievement in the pursuit of excellence and professional management of her Rosemary Bookkeeping business.

Yasmin Chaudhari, Marketing Manager for Rosemary Bookkeeping said:

“It’s great to see the network reach new heights and push the boundaries on what their investment is capable of. A huge congratulations again to all our award winners; I can’t wait to see what the next year brings us and see some new faces on the orange carpet.”

Need an award-winning bookkeeper?

If you’re in North Dorset and Salisbury and the surrounding areas and could benefit from professional bookkeeping services from a local expert, contact Karen on 01202 094387 or find your nearest Rosemary Bookkeeping business to see how we can help you today.

Rosemary Bookkeeping Wyre Forest awarded for business growth

News, People

Fiona Perks from Rosemary Bookkeeping Wyre Forest picked up the coveted Growth award at this year’s Rosemary Bookkeeping Spring Forum.

Rosemary Bookkeeping held its annual spring forum recently, allowing business owners from across the UK to get together and discuss key successes and ways to overcome shared obstacles – topped off with a spot of afternoon tea!

The day also saw some business owners awarded for their successes in 2023.

This included Fiona Perks from Rosemary Bookkeeping Wyre Forest, who won an award for significant business growth in the last year.

In 2023, Fiona’s development through key initiatives helped her to grow by over £30,000!

Yasmin Chaudhari, Marketing Manager for Rosemary Bookkeeping said:

“It’s great to see the network reach new heights and push the boundaries on what their investment is capable of. A huge congratulations again to all our award winners; I can’t wait to see what the next year brings us and see some new faces on the orange carpet.”

Need an award-winning bookkeeper?

If you’re in Wyre Forest and the surrounding areas and could benefit from professional bookkeeping services from a local expert, contact Fiona on 07421 703891 or find your nearest Rosemary Bookkeeping business to see how we can help you today.

Rosemary Bookkeeping Reading awarded for business growth

Franchising, News, People, Reading Blog

Waqas Chughtai from Rosemary Bookkeeping Reading picked up the coveted Growth award at this year’s Rosemary Bookkeeping Spring Forum.

Rosemary Bookkeeping held its annual spring forum recently, allowing business owners from across the UK to get together and discuss key successes and ways to overcome shared obstacles – topped off with a spot of afternoon tea!

The day also saw some business owners awarded for their successes in 2023.

This included Waqas Chughtai from Rosemary Bookkeeping Reading, who won an award for significant business growth in the last year.

In 2023, Waqas’ commitment to delivering excellence helped him to grow by over £50,000!

Yasmin Chaudhari, Marketing Manager for Rosemary Bookkeeping said:

“It’s great to see the network reach new heights and push the boundaries on what their investment is capable of. A huge congratulations again to all our award winners; I can’t wait to see what the next year brings us and see some new faces on the orange carpet.”

Need an award-winning bookkeeper?

If you’re in Reading and the surrounding areas and could benefit from professional bookkeeping services from a local expert, contact Waqas on 0118 324 0322 or find your nearest Rosemary Bookkeeping business to see how we can help you today.

How to Import a Sales Invoice in Xero – Teri’s Tips

Bookkeeping

Learn how to import sales invoices in Xero with Teri Cotta.

At Rosemary Bookkeeping, we work closely with our friends and partners at Xero to help our clients get to grips with their bookkeeping.

And there is still a lot to get to grips with.

That’s why our accounting crackpot, Teri Cotta, has been working hard to bring you the top tips to be a Xero whiz and understand its processes, from the terribly simple to the terrifically complex.

In today’s Teri Tips, you’ll discover the cloud and explore how cloud accounting software like Xero can help your business.

We’ll look at the main features of Xero and give you some helpful tips to get you started.

And if you’re a visual learner, don’t worry, a full video showing each of these points step by step can be found on our YouTube channel.

In this blog post, you’ll learn how to import sales invoices in Xero.

Importing Invoices in Xero

Let’s start by navigating to the sales overview.

Click ‘Business’ and select ‘Sales Overview’.

Xero summarises the status of all your invoices. You can click a status to drill further and see the invoices behind it.

If you have a few unpaid invoices before you go live in Xero, you can enter them manually one at a time.

But if you have many unpaid invoices, import them in bulk to save time.

There are three steps in the import process.

Downloading the invoice template file from Xero
Copying your invoices into the template
Importing the updated template file

Using the Xero template

Xero’s invoice template contains the correct column headings needed to import your invoice data.

Once you have downloaded this, export your invoices from your old system as a comma-separated list using Excel or another spreadsheet editor.

Then, copy and paste your invoices from the export file into the Xero template.

For the import to work, ensure you do not remove, re-order or rename any of the columns.

Copy your invoice data across and make sure you place each column under the correct heading.

‘Contact Name’ and ‘Invoice Number’ are the only required columns to successfully import draft invoices.

If you’ve already entered contacts in Xero, ensure the name is exactly as it is and Xero, otherwise, the import creates duplicate contact records.

Invoice numbers must be unique for every new invoice in this file, and different from any invoices already entered in Xero.

Use the same number for an invoice with more than one line item; Xero will create a single invoice with multiple lines.

For new contacts, copy or enter as much information as possible.

That way you don’t have to manually edit new contacts in Xero after the import.

Columns marked with an asterisk are mandatory if you want to approve invoices after the import.

When you copy dates across, use the format day, month and year.

Enter a clear description so you can easily reconcile the transactions in Xero when payments come through.

Next, copy the quantity, unit amount, and tax type across. Ensure the tax type name is exactly as it appears in Xero.

There’s no need to include the total or tax amount, as Xero automatically calculate these during the import.

Lastly, code the item to the relevant sales account in your Xero chart of accounts.

When you’re done preparing the import file, save it as a CSV file, then return to Xero to continue with step three.

Importing the updated template file

Click ‘Browse’ and select your saved CSV file.

Decide if you want to update contacts with the imported address details, this will overwrite any existing contacts you’ve already loaded in Xero.

Also, choose how you want Xero to handle the tax amount.

Check out the amount in your file and select whether it is tax-exclusive or tax-inclusive.

When done with these settings, click ‘Import’ and review the import message.

If there are errors in the file, fix them and try again.

If there are no errors, click ‘Complete Import’ and Xero will import invoices into the draft tab.

When viewing an invoice with multiple lines, you will see the invoice number dates, description, quantity and unit price match the data in the import file and Xero has calculated all the amounts.

The final step is to approve invoices in bulk.

Select them all and click ‘approve’, then click ‘ok’.

Xero then marks invoices as approved and moves them to ‘Awaiting Payment’.

Now, if you view contacts, you will see that Xero has added the contacts from the import file as they did not exist before, you will also have an overview of the amount they owe you.

And with that, you’re done!

Need help with your bookkeeping?

Teri Cotta is joined worldwide by Rosemary Bookkeeping’s network of Xero-certified bookkeepers.

So, whether you need help choosing the right software for you, using Xero or outsourcing your books, our experts can help.

Take the hassle out of your bookkeeping and get the time back to focus on what matters most by contacting your nearest Rosemary Bookkeeper today.

How will AI affect the bookkeeping industry?

Bookkeeping, evo, News, North Kent Sheppey

We sat down with the CEO of MYT AI Powered Accounting Software, Oumesh Sauba, to see how he sees AI as shaping the bookkeeping landscape.

It’s fair to say that AI has exploded onto the scene for businesses worldwide in recent years.

As such, many are keen to see how AI will affect the bookkeeping industry.

The CEO of MyT, an app that utilises AI to automate accounting processes, has embraced AI for longer than it has been a hot-button topic.

We sat down with him to discuss the burning question: How will AI affect the bookkeeping industry as we know it today?

Oumesh and AI

As AI only began making a splash, many were unsure what it could do, yet Oumesh Sauba and MyT were making waves and winning awards for innovation using AI as early as 2021.

But, as Oumesh tells us, his relationship with AI and its processes began in 1999 when his IT-savvy cousin developed technology to recognise objects in photos.

As soon as this began to take shape, he says they knew the only limitation was the tools at their disposal.

“We knew the power of technology at the time that [and] what you could do. The only limitation in those days was the capacity of the computer or the telephone or the instrument.”

In 2013, Oumesh’s business realised they could do much better with the improved hardware and software and started to test a form recognition system using optical character recognition (OCR) technology.

This has allowed them to create MyT, which can use photo recognition and learn from data to streamline many accounting processes.

How does this technology relate to bookkeeping?

The draw of AI within the accountancy sector is its potential to simplify and automate its repetitive procedures like processing invoices, reconciling bank statements and data entry.

In 2013, when Oumesh was developing the technology that now makes up MyT, the challenge was not just reading the information but extracting specific details like VAT, dates, and supplier names, as the computer’s binary nature required training the system to recognise these elements.

Today, AI systems like MyT can automatically process invoices, posting the entries into the system.

This provides significant value for accuracy and efficiency when handling a vast amount of data simultaneously.

Will AI change the role of a bookkeeper?

For bookkeepers, the changes AI could bring is the potential – due to the automation of repetitive tasks – to focus more on strategic and advisory services.

AI-powered accounting software may be able to recognise patterns, differentiate between different types of invoices or bank statements, and automatically categorise and process the information.

This has the potential to increase the capacity of bookkeepers and provide more accurate and timely financial information.

Who will be accountable?

With concern about how AI will be held accountable in case of error and other potential issues, Oumesh argues the role of a bookkeeper may change, but not become obsolete.

In his view, bookkeepers and accountants will still be liable for the data and the processes, as they cannot simply shift the responsibility to the AI system.

He argues that AI should be seen as a tool that can help improve efficiency, accuracy, and capacity, like the evolution from paper to spreadsheets and desktop software to cloud-based solutions.

The key, he says, is understanding how the system works and how to use it effectively.

“A lot of these AI tools are tools”, he says.

“They’re like a screwdriver. Before, you had a hand screwdriver, now you’ve got an electric screwdriver. They’re still the same thing. People will use the technology, but it doesn’t absolve them of responsibility.”

As such, Oumesh sees that regulation and responsibility may focus more on harmonising global standards rather than significant changes to the existing accounting regulations.

The key takeaway for Oumesh is that AI could transform the sector by allowing bookkeepers and accountants to focus more on their customers and become more competitive.

However, it requires successful integration, upskilling, and resilience to address any issues that may arise.

Advancements in bookkeeping: MTD

With the rise of digitalised solutions to support businesses with Making Tax Digital – AI presents a hugely interesting topic of conversation.

Making Tax Digital is the government’s plan to make fundamental changes to the tax system – transforming tax administration by making it more effective, efficient, and simpler for taxpayers.

As such, businesses are now required to:

Keep their VAT records digitally
Provide their VAT return information to HMRC through Making Tax Digital compatible software

AI may support accounting software and bookkeepers to aid in the processes and compliance with MTD, making it a more attractive and simpler process for businesses across the UK.

Watch this space for more on the future of bookkeeping!

Need a bookkeeper?

With legislation and technology changing regularly, for simpler, effective bookkeeping, find your local Rosemary Bookkeeping expert or call 0345 862 0072 today.

Thank you to Oumesh Sauba from MyT and Dean Kokshun from Rosemary Bookkeeping Croydon for their help in bringing this article together.

Teri’s Tips – How To Reconcile a Bank Statement on Xero

Bookkeeping, evo

Teri Cotta walks you through how to reconcile a bank statement on Xero.

At Rosemary Bookkeeping, we work closely with our friends and partners at Xero to help our clients get to grips with their bookkeeping.

Reconciling your bank account regularly using software like Xero means your records are accurate and up to date.

Reconciling your bank accounts means matching your bank statement lines to transactions in Xero, such as invoices, bills, or other payments.

That’s why our accounting crackpot, Teri Cotta, has been working hard to bring you the top tips to be a Xero whiz and understand its processes, from the terribly simple to the terrifically complex.

Specifically, in today’s Teri Tips, we’re walking you through how to reconcile a bank statement on Xero for some common payment types.

And if you’re a visual learner, don’t worry… a full video showing each of these points step by step can be found on our YouTube channel.

How to start reconciling bank statements in Xero

From your ‘Business Bank Account”, click the reconcile button to begin.

Here, Xero suggests matches by comparing information in the statement line, such as the amount and contact name within the Xero transaction.

Suggested matches are highlighted in green.

Click okay to accept a match.

Xero reconciles the statement line and marks the invoice or bill as paid.

When there’s no suggested match, but you know the transaction is in Xero, you can search for it, click find and match and search for transactions by name, reference or amount.

How to reconcile multiple bills at once

You might have paid multiple bills in one go.

When we select these two bills, the total matches our statement line.

So, click reconcile.

How to reconcile incorrect payments

You might have invoiced a customer, but when you search for the transaction, you see the customer has paid the wrong amount.

You can easily account for these situations when you reconcile.

In the example on our YouTube channel, we recorded an overpayment.

In this scenario, click new transaction.

This is a receive money transaction as it’s money coming in.

Select overpayment and click “save transaction”.

The total of these two transactions matches the statement line.

So, click reconcile. Sometimes you might pay for something on the spot like office supplies or parking, so there isn’t a transaction in Xero.

Here, you create a new spend or receive money transaction to reconcile.

Enter the who, what and why and click okay.

Need expert support?

Teri Cotta is joined worldwide by Rosemary Bookkeeping’s network of Xero-certified bookkeepers.

So, whether you need help choosing the right software for you, using Xero or outsourcing your books, our experts can help.

Take the hassle out of your bookkeeping and get the time back to focus on what matters most by contacting your nearest Rosemary Bookkeeper today.

Say hello to the new Rosemary Bookkeeping Business in Croydon

Franchising, News, People

Meet Dean Kokshun, the bookkeeping expert opening a new Rosemary Bookkeeping business in Croydon.

In need of a bookkeeper in Croydon?

Rosemary Bookkeeping has expanded its expert bookkeeping services into Croydon and the surrounding areas for the first time under the expert supervision of Dean Kokshun.

Dean’s expertise in bookkeeping is unparalleled.

He holds multiple prestigious qualifications and decades of experience supporting him in helping business owners with their bookkeeping needs.

Who is Dean Kokshun?

Dean’s journey in accountancy began in 1985.

This began with him joining the bookkeeping and external audit departments of KPMG Mauritius – then known as Peat Marwick.

He then qualified with the ACCA in the UK in 1993.

Dean was later admitted as a member in 1996 and achieved fellowship (FCCA) status in 2001.

As a qualified accountant, he has held senior positions within small UK accountancy practices, accumulating 30 years of experience.

Throughout his career, Dean has excelled in external auditing of small to medium-sized entities, financial reporting, and management reporting.

This has taken him across diverse industry sectors, including retail, services, manufacturing, hospitality, and investment.

Outside of his professional life, family caring duties and social commitments, Dean loves to relax and recharge by spending time out in nature.

Whether it is” a stroll in the local parks and gardens, exploring the countryside or enjoying the serenity of the coastline,” Dean has “a deep fascination with the beauty of the natural world and appreciates the simplicity and tranquillity that nature offers.”

“I also enjoy various individual and team sports, but if I must pick one which I practice the most, it has to be badminton,” he says.

Expertise

Dean’s extensive background and experience in accountancy have also provided him with a comprehensive understanding of the intricacies of financial reporting and external auditing.

Moreover, having worked with businesses in various sectors and clients in the UK and EU, he has developed a versatile skill set in navigating different accounting systems and processes.

His expertise in preparing financial statements following the UK GAAP and conducting external audits for small to medium-sized companies has equally equipped him with “a keen eye for detail and a commitment to compliance,” he says.

This experience has provided Dean insight and directly informs his approach to providing professional bookkeeping services for local businesses in Croydon and its surrounding areas.

Bookkeeping in Croydon

Drawing on his deep familiarity with the London Borough of Croydon, where he has lived since 1987, Dean is uniquely positioned to understand the local business landscape.

His decision to enter the bookkeeping industry stems from his passion for numbers and problem-solving.

“With 30 years of experience at the senior level in accountancy practices, I want to leverage my skills to provide essential financial services to businesses in my local area, Dean says.”

“The bookkeeping industry allows me to combine my expertise with the opportunity to support businesses in maintaining accurate financial records, ultimately contributing to their business success,” he adds.

“My commitment to delivering excellence in bookkeeping services aims to provide local businesses in Croydon and its surrounding areas with the support they need with their books and records.”

Furthermore, with the introduction of Making Tax Digital (MTD) for Income Tax by HM Revenue and Customs (HMRC) from 6 April 2026, bookkeepers will play a crucial role in helping businesses navigate the new system as they will be responsible for maintaining accurate and up-to-date financial records, ensuring that the data is entered correctly into the MTD-compliant software, and submitting quarterly updates to HMRC.

Dean’s clients in Croydon can expect a comprehensive range of bespoke bookkeeping services tailored to their unique needs.

These services include:

Accurate financial record-keeping
Meticulous attention to detail in all aspects of bookkeeping
Preparing and submitting VAT and CIS returns
Timely preparation of periodic and annual management reports
Coordinating with accountants and external auditors
Providing reports and information to prepare (and audit) year-end financial statements and tax returns
Provide support with their books and records and assist and ensure compliance with filing obligations with HM Revenue and Customs.

The beginning of a beautiful friendship

Dean says his adaptable nature and passion for learning have prepared him to embrace his new business.

“I believe that my strong work ethic, effective communication skills, and dedication to finding solutions to complex problems will contribute to the success of the venture, ensuring that clients receive high-quality and tailored bookkeeping services,” he says.

“I’m excited to bring this wealth of expertise to my franchise business, eager to provide top-notch bookkeeping services to the local businesses in Croydon and its surrounding areas, helping business owners with their books, saving them time and money and allowing them to focus on the things they do best – like running their businesses.”

Dean’s aspirations for his business align with the opportunities presented by Croydon’s strategic development plan.

As the area undergoes urban regeneration and economic growth, Dean promises to be a key player in supporting businesses to thrive amidst these positive changes.

In line with the Croydon Council’s four-year business plan, he envisions expanding his portfolio of clients and contributing to the economic opportunities flourishing in the area.

“My commitment is to stay attuned to the evolving needs of the local business community, providing exceptional bookkeeping services and contributing to the economic vibrancy of Croydon and its surrounding areas.”

Yasmin Chaudhari, Commercial Marketing Manager for ServiceMaster Brands UK, says,

“We’re so excited to have Dean join the Rosemary Bookkeeping network as we expand our services to the local businesses of Croydon and surrounding areas.”

“Dean joins us with a wealth of experience in finance, and we wish Dean all the best with his new venture with Rosemary Bookkeeping.”

“For businesses based within Croydon looking for smarter ways to manage their books, maximise their investments and get the support they need to scale up their businesses, it’s your lucky day!”

Need a bookkeeper?

If you’re in Croydon and the surrounding area and need support on your bookkeeping, contact Dean on 0208 191 2958.

Or, nationwide, find your nearest Rosemary Bookkeeping business to see how we can help you today.

Tag Archive for: bookkeeper

What is a bookkeeper’s role in Making Tax Digital?

Making Tax Digital starts with accurate bookkeeping

Keeping your digital records up to date

Checking transactions, not simply recording them

Reconciling your bank accounts

Preparing for quarterly MTD updates

Can a bookkeeper submit your MTD quarterly updates?

Bookkeeper vs accountant under Making Tax Digital

Your bookkeeper may help with:

Your accountant may help with:

What happens between MTD quarterly updates?

What if your bookkeeping has fallen behind?

Why regular bookkeeping works well with Making Tax Digital

Why choose Rosemary Bookkeeping for Making Tax Digital?

What does a bookkeeper do?

What does a bookkeeper do day to day?

Why bookkeeping matters more than ever

A practical example: Staying ready for Making Tax Digital

A practical example: Understanding your cash flow

What’s the difference between a bookkeeper and an accountant?

When should you hire a bookkeeper?

Can a local bookkeeper make a difference?

What should you look for in a bookkeeper?

How Rosemary Bookkeeping can help

Good Bookkeeping Helps You Understand Your Business

Better Decisions Start With Better Numbers

Cash Flow Is Just As Important As Profit

Stay Organised Throughout The Year

Making Tax Digital Makes Good Bookkeeping Even More Important

Good Bookkeeping Saves Time

It Gives You Confidence

How Rosemary Bookkeeping Can Help

Property income tax rates will rise in 2027

Why this matters for landlords

New High Value Council Tax Surcharge

Reaction from industry bodies

What this means for your bookkeeping

How Rosemary Bookkeeping can support landlords

Celebrations Ahead

What to Expect

Need a new bookkeeper?

How to create a bank rule on Xero

Part 1- Apply a bank rule

Part 2 – Set the Contact

Part 3 – Allocate Items

Part 4 – Set the reference

Part 5 – Add rule details

Creating a rule from a transaction

Need help with your bookkeeping?

Daily Financial Tracking

Sales Tax Compliance

Managing Cash Flow

Tax-ready Financials

Reconciliation

Software set up

Need help with your bookkeeping?

A day at the show

Need a friendly, local bookkeeping service?

What sets Xama apart?

Integration

Training and onboarding for new users

Success Stories

Ongoing Support and Adaptation

Changes and Upcoming Evolution

Stay compliant with expert bookkeeping and software solutions

What is the Forget Me Knot Challenge?

How to support us

Need professional bookkeeping services?

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Aaron: Bobby, first of all, tell people who you are, why you’re here and what you want to talk about.