Posts

Introducing Hanaa Raydan and Ahmad Aboul-Hosn, the new owners of Rosemary Bookkeeping Wembley. 

Rosemary Bookkeeping is bringing its expert bookkeeping services to Wembley and the surrounding areas for the first time under the expert supervision of Hanaa Raydan and Ahmad Aboul-Hosn.

We sat down with Hanna and Ahmad to discuss their new adventure and how they’ll be delivering value to business owners in Wembley.


Who are Hanaa and Ahmad?

The business partners are keen entrepreneurs with experience living and working in North London’s thriving business community.

A mother of three girls and the holder of multiple qualifications in business development, accounting and bookkeeping, Hanaa has wanted to own and operate her own bookkeeping business for many years.

After working as a part-time bookkeeper since 2015, she has finally achieved her dream of supporting her local community with the support of a trusted and expert brand behind her, alongside her business partner.

Ahmad Aboul-Hosn is a local entrepreneur who has lived and worked in the Golders Green area for over fifteen years.

He is a father of two boys and loves spending time with them, his dog, and cycling when he is not growing and nurturing his businesses.

It is in the shipping business that Ahmad owns that his and Hanaa’s work overlapped, as she worked within this business while working as a treasurer for a local charity.

Ahmad is passionate about the businesses in the Wembley area and, having studied bookkeeping is excited to help support Hanaa as part of Rosemary Bookkeeping Wembley.


What Rosemary Bookkeeping offers

Rosemary Bookkeeping Wembley welcomes any business owners on the lookout for ways to work smarter, maximise their profits and future-proof their businesses for steady and ongoing growth.

Backed by a national brand experienced in servicing businesses for over 20 years, Rosemary Bookkeeping’s affordable, tried, tested, and accountant-approved bookkeeping system means we’re a name you can trust.

We use the latest systems in bookkeeping and keep up with changes in industry and operations.

Hanaa says she is excited to grow alongside her clients and business partner and support the community where she has lived and worked for a long time.

With Rosemary, she says, “I can make connections with the community while providing services in a professional way.”

Yasmin Chaudhari, Senior Marketing Executive and Marketing Manager for Rosemary Bookkeeping, adds:

“I’d like to personally welcome Hanaa and Ahmad to our ever-growing Rosemary Bookkeeping network.

This is a really exciting time for the brand and Hanaa and Ahmad in particular as we look to extend our services to businesses within the locality of Wembley.

Their experience and business mindset make her a great addition to the network of franchise partners, and we look forward to supporting her as she grows her business in the years to come.

If you’re a Wembley-based business, look out for something BIG!”


Need an expert bookkeeper?

If you’re in Wembley and the surrounding areas and would benefit from the support of a professional, accredited bookkeeper who can help grow your business or help it streamline its accountancy processes, call Hanaa on 0208 5750286 today.

Or nationwide, find your nearest Rosemary Bookkeeping business to see how we can help you.

Meet Zoe Barnard-Rowland, the brand-new owner of Rosemary Bookkeeping in Exeter.

Rosemary Bookkeeping Exeter is now under the new and expert supervision of Zoe Barnard-Rowland, an FCCA-qualified accountant with over 25 years of experience working for over 30 companies, optimising their bookkeeping processes.

We sat down with Zoe to discuss her new adventure and what her clients can expect from Rosemary Bookkeeping Exeter.


Background

During her 25 years in accounts, Zoe has worked her way up by working long-term and in temp positions for different companies, gaining experience and qualifications as she went.

Having worked in multiple sectors, from insurance to energy supply, media and home care, in roles from accounts assistant to financial controller, Zoe says she has “seen pretty much every financial system that’s going.”

While working across sectors, she became adept at identifying these packages, picking them up quickly, identifying similarities to other packages and taking that information forward to streamline processes for the companies she’s worked for.

“I can do bookkeeping with my eyes closed,” she says.

Her expertise in accounts has also followed Zoe outside of work as she was the treasurer of her local bowls club, which she also enjoys playing, having bowled for several counties.


What to expect from Rosemary Bookkeeping Exeter

Taking over from the previous owner, Zoe takes on an existing client base alongside supporting new small business owners who want support with their bookkeeping to grow their business or streamline their processes.

Having achieved a Xero certification in a matter of weeks as part of her onboarding into the business, Zoe is a fast learner who can quickly integrate with the preferred way of working for her clients.

She offers hands-on support backed by 25 years of experience to help local businesses grow or enhance their methods and is looking forward to growing alongside them while getting the best for them and their development.

As her husband will also be supporting her within the business with data entry, she jokes:

“At the moment, Lee is excited about bookkeeping. I’m excited about checking his work and adding value to clients.”


Need an expert bookkeeper?

If you’re in Exeter and the surrounding areas and would benefit from the support of a professional, accredited bookkeeper who can help grow your business or help it streamline its accountancy processes, call Zoe on 01404 819151 today.

Or nationwide, find your nearest Rosemary Bookkeeping business to see how we can help you.

The great value a bookkeeper can bring to an accountant.

While there is overlap in their work, meaning the two often get confused, bookkeepers and accountants have distinct roles and responsibilities.

They often work well together, as the work of a bookkeeper plays a part in supporting the work of an accountant.

At Rosemary Bookkeeping, we are experts in bookkeeping, supporting clients across the UK, from small businesses to accountants with bookkeeping and finances.

But what can a bookkeeper do for an accountant?

How bookkeepers help accountants

Bespoke client support

The work of a bookkeeper is to understand the needs of their clients.

Our work is personal and bespoke as we tailor our services to work around what you need.

The relationships we build with our clients can also help us to be the bridge between the small businesses we serve and accountants.

Support with existing clients and workload

It’s not just new clients that a bookkeeper can support accountants with.

A bookkeeper can also help accountants with their existing clients.

If accountants recommend their ‘troubled’ or tricky customers to a bookkeeper like Rosemary Bookkeeping, we can support them with their accounts.

Furthermore, during busy periods like the new tax year, we can support accountants and help with capacity.

Streamlined and easy processes

Bookkeepers also work to tight deadlines and work with accuracy, minimising the back and forth to get things done correctly ahead of deadlines.

Rosemary bookkeepers can do all the monthly and quarterly chasing to ensure the experience is stress-free and smooth for everyone involved.

All Rosemary reports and documents are uniformly formatted, making life a breeze for accountants.

See how a Rosemary Bookkeeper can help you

These are just some ways a bookkeeper can help an accountant derive a higher value from their time and services.

Whether you’re an accountant or a small business, a bookkeeper can help streamline your financial processes.

By contacting the professionals at Rosemary Bookkeeping, you receive personal and expert support on all aspects of bookkeeping.

Find your nearest Rosemary Bookkeeping business to see how we can support you today.

How a bookkeeper can help you manage MTD.

MTD (Making Tax Digital) is a government initiative to digitalise the UK tax system.

Introduced in 2019, developments at the beginning of the 2022 tax year saw MTD extend to include VAT for businesses.

With VAT return deadlines looming, many businesses are having difficulty understanding MTD and its implications.

At Rosemary Bookkeeping, our experts are well-versed in online systems and financial processes.

That’s why we’re here with everything you need to know about MTD for the new tax year.

Refresher: What is MTD?

MTD has two core components:

  1. Replacement of paper-based records

Requirement for businesses and organisations (including those with property-based incomes) to keep digital accounting records.

  1. Using compatible software to submit tax returns and updates to HMRC

The government will remove current online tax services when businesses register for MTD.

They will require businesses and organisations to use software compliant with their API (Application Program Interfaces) to submit relevant updates and returns to HMRC.

MTD Timeline

  • 1st April 2019: MTD has been in place since this date for the majority of VAT-registered businesses above the tax threshold of £85’000+ turnover.

These included partnerships, sole traders, limited companies, non-UK businesses registered for UK VAT, and charities and trusts.

  • 1st October 2019: There was a six-month deferred start date to support more complex businesses.
  • 1st April 2022: MTD became mandatory for all VAT-registered businesses and organisations.

Upcoming Implementations:

  • April 2024: MTD will become mandatory for Income Tax Self-Assessment (ITSA) for self-employed or those with a property-based income if they have self-employment or gross rental income of over £10’000.
  • April 2025: MTD ISTA becomes mandatory for general partnerships. It will apply to corporate or ‘non-natural’ and non-limited liability partnerships with a turnover above the £10’000 threshold.

How coming changes and how they affect your business

MTD legislation already means you should have completed your ITSA through MTD-compatible software.

Before April 2024, if you were not already doing so, you’ll be required to keep digital tax records and submit this information to HMRC through an MTD-compatible software when conducting your self-assessment tax returns.

Exceptions

If your business has received an MTD exemption, it will still be in effect.

These can be caused by factors such as:

  • Age, a disability or where you live
  • You object to using computers on religious grounds
  • Any other reason why it’s not reasonable or practical

To check if you are eligible or apply for exemption from MTD, you can find guidance on how to do so via the HMRC website.

If you’re concerned about the impact of MTD on your business, you can read more about its effects here.

MTD’s benefits:

  • It can reduce or even eliminate paper-based or manual tax processes.

This allows you greater accuracy in tax returns and reduces time spent on administration. It also gives you more time to maximise your business opportunities, productivity and profitability.

  • If you opt to use cloud-based software, you’ll see in real-time what is happening in your books and have better control over your finances, allowing you to stay up-to-date and make informed business decisions.
  • Using compliant digital software means submitting information to HMRC is far simpler and less stressful.
  • Some accounting software links directly to your bank account. Further reducing the ‘paperwork’ and time spent filing taxes.
  • Digital software provides you with real-time management information so you can see how your business is performing.

So, if you have not already done so, you need to start weighing your options for MTD-compliant software.

Why now?

The new financial year is the best time to reset how you manage your books.

This period is notably less disruptive, as things are changing already.

By introducing new systems to work smarter, you keep your business information secure and make things easier to manage going forward. 

How Rosemary Bookkeeping can help

We understand that making the jump to digital can be scary and daunting.

But, it’s not as bad as it seems – especially with the help of an expert bookkeeping service like Rosemary Bookkeeping.

The benefit of changing to MTD is that we’ve had around four years of experience working with it.

With a professional bookkeeper from Rosemary Bookkeeping to help you, making your tax digital is simple.

We have been operating MTD for VAT submissions since its inception in 2019 and know its processes inside and out.

Going digital may be a scary prospect. Using a bookkeeper, your tax may be digital but your bookkeeping experience isn’t.

We will assist if you need to acclimatise to the software or do the work for you.

We also send generated returns directly from the software, so you have a well-kept and organised backlog of your records.

Our bookkeeping experts are trained to work digitally using MTD-compliant software like Xero, QuickBooks and Sage and are a real-life human presence that can reassure and guide you through the process, so you’re not going it alone.

As Rosemary Bookkeeping is well-versed in MTD and online services, we can advise which software would be best for you and often offer competitive prices for software subscriptions.

Additionally, we offer an online exchange of documents, so you’ll be able to upload photos or scans of documents so that we can process them on the bookkeeping software.

We also use Apps like AutoEntry or Hubdoc, which not only attach documents directly to the record on the software but also automate some bookkeeping processes – saving you valuable time and money.

Struggling with your bookkeeping?

As bookkeepers, we know that the new tax year is a busy and stressful time, particularly hot on the heels of January Self-Assessment tax return deadlines.

We also know that keeping track of your finances isn’t easy, especially when also trying to figure out MTD legislation and new software.

If you had a stressful time sorting your ITSA, the new tax year that swiftly follows may be a real cause for concern.

By contacting the professionals, you receive personal and expert support on all aspects of bookkeeping.

We love bookkeeping, but we know it’s not for everyone. So, leave the stress behind by leaving your books to the experts today.

Find your nearest Rosemary Bookkeeping business today to see how we can support you ahead of the new tax year.

Tools of the trade that will save you time and effort in bookkeeping.

As a small business owner, your time is gold dust.

And with so much to do, your bookkeeping is a chore that takes up that valuable time.

But bookkeeping is not something you can skip out on, particularly with the growing need to keep a digital record.

Luckily, there are many tools on hand that small business owners can use to make bookkeeping easier.

At Rosemary Bookkeeping, we know there’s a lot to consider. What works for one business may be the wrong fit for another.

That’s why we’re breaking down the tools of the trade so you can figure out what bookkeeping aids work for you.

Quickbooks

If you’re doing your research, you might’ve noticed that many small businesses use QuickBooks Online.

But what makes it so good?

Pros: 
  • Scalable
  • Commonly used by professionals (including us!)
  • Integrates with 3rd party systems and Quickbooks Payroll
  • Cloud-based and available on mobile
  • Easy to use: All features are accessible through a central dashboard
  • Has a plethora of online resources to give you the support you need
  • 30-day trial
  • 4 Subscription plans that vary in price for business size, but can be upgraded as your business grows
  • More advanced plans offer more advanced features – though most small businesses will find the Simple Start Programme (£14/m.o) will suffice
  • Customisable options with mobile app
Cons: 
  • Requires an upgrade for additional users
  • Can suffer from syncing problems with banks and credit cards

Xero

Another popular accounting tool, Xero is rapidly growing into a bookkeeping giant. And like QuickBook, Xero is that it is designed to grow with your business across its different subscription options.

It also integrates with hundreds of third-party business solutions, many of which you likely already use like Gusto for payroll.

Here’s the full lowdown:

Pros:
  • Cloud-based and available on mobile
  • 3rd party payroll integration through Gusto and app marketplace
  • Integration with 3rd party services allows online payment collection
  • Simple inventory management
Cons:
  • Limited customer service and reporting
  • Fees charged for ACH payments

FreeAgent

Another cloud-based software, as a FreeAgent partner, we recommend it for freelancers, consultants, and other project-based businesses.

Pros:
  • Cloud-based and available on mobile
  • Doesn’t limit transactions behind a paywall
  • Supports unlimited users, clients, invoices and transactions for one monthly price
  • Ideal for keeping track of billable hours and expenses
  • Runs fully RTI-compliant payroll
  • Allows you to create and send estimates and invoices
  • Uses personalised Tax Timeline of upcoming deadlines and amounts due, cash flow, and profitability
  • Files VAT, RTI payroll and Self Assessment tax returns directly to HMRC (ideal for sole traders and limited companies)
Cons:
  • App development and compatibility for Android is lacking, but underway
  • Tax Timeline doesn’t offer a comparison of year-on-year comparison

Sage

Sage is one of the bigger brands, and it’s been around a lot longer than most.

Sage Business Cloud Accounting is specifically geared towards the needs of small to medium-sized corporations and offers two plans for small business owners.

However, it has been described as overly complex and difficult to use.

Here are the pros and cons:

Pros:
  • Cloud-based and available on mobile
  • Offers a free trial or demo before buying
  • Offers invoicing, expense management and reporting, as well as the creation of quotes, estimates, tracking, and inventory management
  • Provides monthly, quarterly, and annual financial reports and reports. These include balance sheets and income/cash flow statements
  • Produces comparison of financial statements e.g. year-to-year.
  • Many features are preset  and ready for the user to make management streamlined but also offer multiple customisation opportunities
  • Offers capabilities for budgeting or cash flow forecasting, job costing, auditing, and automated workflows, as well as industry-specific features.
  • Uses a central dashboard to access information and data in one place
  • Link your credit cards and bank accounts
  • Integrates with third-party apps
Cons:
  • Difficult to use and set up. May need a Sage expert to support you (Luckily, we are!)
  • Features can be complicated to use and need expert support
  • Homepage can become cluttered if not customised
  • Geared towards larger businesses.
  • Lack of documentation and support, often necessitating further support

How Rosemary Bookkeeping helps your business

Each online bookkeeping aid offers something different, with both strengths and weaknesses.

And many can be difficult to use without the right support.

At Rosemary Bookkeeping, we work with accounting tools to offer you and your business bespoke support with getting the most out of each software.

By regularly consulting your local Rosemary bookkeeper, you’ll be able to receive support specially tailored to you and your business, and we can take care of your bookkeeping for you.

From helping you choose the right software to use, software supply, training and data migration to a complete outsourced bookkeeping service – we can help.

Whether you’re just starting or looking to hire a bookkeeper to support your growth, the best bookkeeping tool for any small business is still a Rosemary Bookkeeper.

To take your first step towards stress-free bookkeeping, find your nearest Rosemary Bookkeeping branch to schedule a free, no-obligation consultation with your local expert today.

How to choose the best accounting software for your business.

For any small business owner, keeping track of your incomings & outgoings is one of your most vital tasks.

Due to recent government initiatives around MTD (or Making Tax Digital), having a digital record of your finances is essential.

Thankfully, there is a wide range of online software options available. All of which claim to offer you the best possible service.

Some advertise more often and are more well-known, like QuickBooks and Xero.

At Rosemary Bookkeeping, we know businesses are as varied and unique as the people who run them.

What works for one person’s business doesn’t work the same for another.

To make the best move for your business, you need to look at what each service offers and figure out what works for you.

That’s why we’ve compiled a list of factors you should consider when selecting your accounting software.

What are the costs?

One of the main things to think about is, of course, price. And the price for accounting software can vary considerably.

There are packages at the lower end of the price range, but these will often be a more basic package.

Think about your business requirements now and in the future. Will a basic package be enough, or will you need more features further down the line?

Usability

The size and structure of your business will affect how many users there will be accessing your accounting software. Do more users mean more cost? Is it scalable if needed later?

Do you want your accounting software to be installed on a particular desktop, for example?

Something like this considerably affects your pool of available choices, as most systems are now cloud-based.

Especially with the new MTD regulations, we recommend a cloud-based system that you can access anywhere, without limiting your number of users.

However, if your preference is a desktop, there are still some good options such as the free, open-source, desktop software GnuCash.

Features

Work out what you need from the accounting software and what you need it to do.

Do you need both accounts receivable and accounts payable tools? Which reports do you need it to generate?

Do you need it to track inventory? Do you need it to include ancillary services, like time tracking, project management, and payroll?

Which to choose?

Of course, as bookkeepers ourselves, we have our preferences when it comes to software.

We work with all sorts of platforms and packages but there are a few we see time and time again.

These are:

Xero

Widely acknowledged as one of the top pieces of accounting and bookkeeping software – especially if you’re working on a Mac.

Xero is great if you’re just starting, or if you need your accounting to be straightforward. Another plus of Xero is that it is designed to grow as your business does.

We like that it’s affordable, easy to use, offers a ton of add-on features and integrates with hundreds of third-party business solutions, many of which you likely already use.

There is also a 24-hour email and live chat support function, meaning there’s always someone there to help you whenever you need it.

FreeAgent

Unlike many bookkeeping and accounting software products that limit your transactions, unless you purchase a more expensive package, FreeAgent supports unlimited users, clients, invoices and transactions for one monthly price.

Like many of its competitors, it is cloud-based software, but it also comes with a built-in project management feature.

These make it ideal for keeping track of billable hours and expenses. As a FreeAgent partner, we recommend it for freelancers, consultants and other project-based businesses.

QuickBooks

QuickBooks is another of the most popular accounting software packages out there (and for good reason).

QuickBooks works for all types of small businesses, with three different small business plans to choose from, plus a separate plan for the self-employed, freelancers and contractors: it’s got something for everyone.

Both new start-up businesses and bigger, established businesses have benefitted from its range of features, which cover basic bookkeeping to advanced accounting and business analytics.

Sage

Sage is one of the bigger brands, and it’s been around a lot longer than most.

Sage Business Cloud Accounting has two plans for small business owners, starting with invoicing, expense management and reporting, as well as the creation of quotes, estimates, tracking, and inventory management.

It’s most popular with retail-based businesses due to its ability to integrate with POS systems.

Sage also appeals to businesses with large finance departments thanks to its support for multiple users and payroll systems.

How Rosemary Bookkeeping helps your business

Each online bookkeeping aid offers something different, with both strengths and weaknesses.

This might make one a great fit for how you run your business or, by the same token, a terrible fit.

At Rosemary Bookkeeping, we work with you. We know that every business is different, and our bespoke service reflects this.

By regularly consulting your local Rosemary bookkeeper, you’ll be able to receive support specially tailored to you and your business, and we can take care of your bookkeeping for you.

From helping you choose the right software to use, software supply, training and data migration to a complete outsourced bookkeeping service – we can help.

Whether you’re just starting, or looking to hire a bookkeeper to support your growth, we’d love to help you on your journey to becoming the best business you can be.

To take your first step towards stress-free bookkeeping, find your nearest Rosemary Bookkeeping branch to schedule a free, no-obligation consultation today.

Need help creating an invoice on Xero? We can help.

Xero can be a very useful tool when it comes to sorting out your finances but as with many of the accounting software options available, it has its shortcomings and should not be used as a substitute for a bookkeeper. One of these shortcomings is that they’re not always easy to use without help. That’s where we come in. Each of our Rosemary Bookkeeping business owners is trained on Xero and can provide you with any help you might need – including how to create an invoice.

One of the most crucial things to know about Xero is how to create an invoice. But this is not always easy if you don’t know how to. Luckily, our bookkeeping experts have put together this handy guide to walk you through creating an invoice on Xero, step by step.

https://www.youtube.com/watch?v=qKsKsuabKVs&t=3s

Where to start

Before you get to creating an invoice template on Xero, the first thing you need to do is check that your company details are all correct.

To do this, select the drop-down menu in the top right corner of the homepage by clicking on your company name and navigating to your settings, then Organisation Details. From here, you need to make sure that your name and logo are in the correct place under Basic Information. If it isn’t, don’t worry, you can simply upload it now using the links on this page, and by adding in details like your company address, website, and contact information yourself.

You will also need to ensure that the button at the very top of the page has the “On” option selected, to make sure that some of this information is included on your invoices.

Then, as you scroll down this page, you select which information you would like to include by ticking the boxes along the right-hand side. You can then save this information once you have confirmed that you have read the terms and conditions and community guidelines.

Creating a new invoice template

Now that you have confirmed that your company details are in order, you can go on to create a new invoice template.

To do this, use the drop-down menu in the top-left corner once again to access your settings. But this time, navigate over to the top of the right-hand column and click Invoice Settings.  Once here, you should be able to see the standard theme set up by Xero. You can make as many different themes as you like in Xero, so feel free to experiment with your options. For this tutorial, we are going to use the standard theme, but modify some of the finer details to fit our needs.

You can do this by selecting the Options tab in the top-right corner of the first menu box and clicking Edit. Doing this will open up a dialogue box titled Edit Branding Theme.

The first thing to come up is the name of your invoice, followed by its size. Normally, we would advise keeping this as the default A4 size, so that when it is saved as a PDF file, it remains A4. As a result, we would normally recommend leaving the margin sizes as they are as well.

However, we do recommend changing the information next to Approved Invoice title and Overdue Invoice title by changing both to simply say INVOICE. This is because the use of the title of “Tax Invoice” is an Americanism set as Xero’s default. In the UK, we are used to the title “Invoice”, so it’s better not to confuse matters and stick to what most people are familiar with. As for the rest of the information on the left-hand side, we are going to keep the default settings.

Moving over to the right, you will be able to see 10 checkboxes for various settings:

  • The first allows you to Show your tax number, which is important to include on your invoices.
  • You will also want to ensure that you have the second option of Show column headings selected as well, to allow quantities etc. to be easily identifiable.
  • The third option of Show item code can be checked in some circumstances, but you can leave it blank for now.
  • If your business involves supplying products in terms of numbers and price, then you may need to have the Show unit price & quantity box selected. But the choice is yours, depending on the setup of your business.
  • The Show payment advice cut-away is now quite old fashioned and antiquated as it would be the procedure for posting a check. Therefore, we advise leaving this box blank.
  • Leave the Show tax column on
  • Leave Show registered address on, as this is a required field
  • Leave Show logo selected
  • Have Hide discount deselected
  • Leave Show Contact Account Number deselected

You will then want to leave the default settings of Show tax subtotals by dropdown below at its default setting of tax rates and leave the default setting of Show currency conversion as on net amounts with tax totals. You can then leave each of the Payment Services dropdowns blank.

Then you will need to fill in the bank details that you want the payment to come out of in the Terms & Payment Advice (Invoice and Statement) box. This is the name of the bank, the sort code, and the account number. As well as the payment term – the date the payment is due. This serves as a reminder more than anything, as this is shown once the invoice is raised.

As a general rule of thumb, we advise also changing your logo alignment to Centre from the Logo Alignment column in the top-right corner if you have elected to display a logo on your invoices – which we also advise.

With that, your template is complete, and you can now Save it by clicking the button at the bottom of the dialogue box.

You can now Preview your invoice template from the Options dropdown menu, which shows you what your invoice will look like when displayed on both a computer and a mobile.

How to raise a new sales invoice

Now that your template is ready, click the Dashboard heading at the top of the page, and click New sales invoice under Invoices owed to you in the top right-hand dialogue box, which will now let you raise a new sales invoice. Congratulations, you have successfully generated your first invoice on Xero! This template can now be amended to fit any billing that you may need to send and can be a reference for you to come back to in generating different invoices.

Our bookkeeping experts know how difficult it is to run a small business and stay on top of your finances, and will be able to offer you expert support and advice wherever you need it most. At Rosemary Bookkeeping, we help you with the books, so you can get on with the important bits.

For more help on online accounting software like Xero or QuickBooks, or any other help with your bookkeeping, get in touch with us by finding your nearest Rosemary Bookkeeping business today.

 

Everything you need to know about MTD and how having a bookkeeper helps.

Making Tax Digital (or MTD) is part of HMRC’s ongoing initiative that has been underway since April 2019 to digitalise the UK tax system. Currently, MTD is focused on VAT submission but is set to grow to include other types of tax, such as Income Tax and Corporation Tax. The most immediate of these extensions is coming up soon, when in April 2022, the current MTD VAT will become extended to include businesses.

So, what is MTD? When and how will MTD affect your business? And how should you go about paying it? We have all the answers. Getting in touch with your nearest Rosemary Bookkeeping business lets you directly contact your local bookkeeping experts, who will help support you with any bookkeeping query.

We’ve also put together a post to answer all of your most burning questions on MTD. Starting with:

What is MTD?

MTD has two core components:

  1. Replacement of paper-based records and a requirement for businesses and organisations (including those with property-based incomes) to keep digital accounting records.
  2. Using compatible software to submit tax returns and updates to HMRC – The government will be removing their current online tax services when a business registers for MTD and will require businesses and organisations to use software compliant with their API (Application Program Interfaces) to submit relevant updates and returns to HMRC instead.

MTD Timeline

  • 1st April 2019: MTD has been in place since this date for the majority of VAT-registered businesses that are above the tax threshold of an £85’000 turnover or above. These included partnerships, sole traders, limited companies, non-UK businesses registered for UK VAT, and charities and trusts.
  • 1st October 2019: There was a six-month deferred start date for more complex businesses.
  • 1st April 2022: MTD will be mandatory for all VAT-registered businesses and organisations.
  • April 2024: MTD will become mandatory for Income Tax Self-Assessment (ITSA) for those who are self-employed and/or with a property-based income if they have self-employment and/or gross rental income of over £10’000.
  • April 2025: MTD ISTA becomes mandatory for general partnerships. Meaning it will now apply to corporate or ‘non-natural’ and non-limited liability partnerships with a turnover above the £10’000 threshold.

The immediate changes and how they affect your business

If, before April 2022, you were not already under the current MTD legislation, you will be required to sign up to MTD, keep digital records of VAT and submit this information to HMRC through an MTD compatible software.

It’s important to note that if your business has received an MTD exemption, this will still be in effect beyond 1st April 2022. To check if you are eligible, or apply for exemption from MTD, you can find guidance on how to do so via the HMRC website. If you’re concerned about the impact of MTD on your business, you can read more about its effects here.

MTD’s benefits:

  • It can reduce or even eliminate paper-based or manual tax processes. This allows you greater accuracy in tax returns, reduces the time you spend on administration, and gives you more time to maximise your business opportunities, productivity and profitability.
  • In the case that you opt to use cloud-based software, you’ll be able to see in real-time what is happening in your books and have better control over your finances, allowing you to up-to-date and well-informed business decisions.
  • Using compliant digital software means that submitting information to HMRC is far simpler and less stressful.
  • Some accounting software link directly with your bank account, further reducing the ‘paperwork’ and time spent filing taxes.
  • Digital software provides you with real-time management information so you can see how your business is performing.

So, if you have not already done so, you need to start weighing your options for MTD compliant software.

How Rosemary Bookkeeping can help

We understand that making the jump to digital can be scary and daunting. But, it’s not as costly or difficult as it seems – especially with the help of an expert bookkeeping service like Rosemary Bookkeeping. The benefit of changing to MTD in April 2022 is that everybody else has already had around three years of experience working with it.

With a professional bookkeeper from Rosemary Bookkeeping to help you, making your tax digital is a very simple process. We have been operating MTD for VAT submissions since its inception in 2019 and know its processes inside and out. Going digital may be a scary prospect, but by using a bookkeeper, your tax may be going digital, but your bookkeeping experience isn’t. We will assist however you need to get accustomed to the software, or simply do the work for you and make the process of sending returns to HMRC straightforward. We will also send generated returns directly from the software so that you have a well-kept and organised backlog of your records.

The main drawback of digital services like Xero and QuickBooks is that they depend on your own financial knowledge and ability to work through MTD yourself. Our bookkeeping experts are trained to work digitally using MTD compliant software like Xero and QuickBooks and Sage, but are a real-life human presence that can reassure and guide you through the process, so you’re not going it alone. As Rosemary Bookkeeping is well-versed in MTD and online services, we can also offer advice on which software would be best for you, and often offer competitive prices for software subscriptions.

Additionally, we also offer an online exchange of documents, so you’ll be able to upload photos or scans of documents so that we can process them on the bookkeeping software. We also use Apps like AutoEntry or Hubdoc, which not only attach documents directly to the record on the software but also automate some bookkeeping processes – saving you valuable time and money.

To start receiving expert help and advice from your local bookkeeping experts, find your nearest Rosemary Bookkeeping business today.

You can’t leave it all to tech.

Bookkeeping is tricky. Especially for small businesses, when you are juggling a million other things. So, it’s understandable that you want to ease the burden of this task any way you can. Nowadays we can turn to technology to solve most of our problems, and bookkeeping is no exception. You may have even seen adverts praising digital bookkeeping aids. Popular software like Xero and Quickbooks promise to make bookkeeping easy, help you track and manage expenses and stay on top of taxes. But how true is this?

What bookkeeping software does

Quickbooks promises three major things:

  • The ability to stay on top of taxes
  • The ability to track and manage expenses
  • Keeping data that allows for ‘no-nonsense’ payroll

This technology is all designed around one central premise: streamlining your bookkeeping experience. Everything bookkeeping software do is about using technology to save you time.

The bottom line is, using online software depends on you. Your ability to use this software depends on how much you know about bookkeeping and how up to date you are with recent legislative changes etc. For example, Quickbooks and Xero both rely on the use of VAT codes. But they do not provide support on what these are, and how to use them. For all their data and efficiency, they do not help much if you don’t know a lot about bookkeeping. As a result, relying on this software means taking a big risk depending on how much you know. If you are not confident with your books, you would still be better off using a bookkeeper.

What a bookkeeper does better

Having a personal bookkeeper involves all the benefits of bookkeeping software and more. They help you keep on top of your VAT returns, payroll and tax obligations. A bookkeeper also helps you track and manage your expenses, produces debtor and creditor reports to help with your cash flow and daily management of your business. They provide you with industry-specific knowledge and help you make more educated business decisions. This means you receive support all year round with any bookkeeping queries you might have. With a bookkeeper, you are not reliant on technology. QuickBooks and Xero are fantastic tools that can automate a big part of the bookkeeping process, but when it comes to technology, errors made by automated systems cannot be avoided and need somebody with experience and knowledge to check if the entries and codes are correct. Using a bookkeeper allows you not to be reliant on the software and automatic data entry. A bookkeeper also assures that your business is compliant, you meet all the deadlines, and your information is archived properly. Thanks to this you can avoid costly mistakes, save time and money. knowing that your business finances are in good hands.

For a reliable and professional bookkeeping service, contact your nearest Rosemary Bookkeeping business today.

For any small business owner, keeping track of your incomings & outgoings is one of the most important tasks. Recording payments, tracking expenses, invoicing customers and reconciling transactions means you can make informed and profitable decisions about your business.

Luckily, there are now a wide range of software options available to make it easier for you to keep on top of your finances. Some have been heavily advertising of late, you’ve probably seen more than one.

But, with so many options out there, picking the right accounting software for you and your business isn’t an easy task.

Below, we list important factors you should consider when selecting your accounting software.

Costs

The prices can vary considerably. There are packages at the lower end of the price range but these will often be a more basic package. Think about your business requirements now and in the future. Will a basic package be enough or will you need more features further down the line?

Usability

The size and structure of your business will affect how many users there will be accessing your accounting software. Do more users mean more cost? Is it scalable if needed later?

Do you want your accounting software to be installed on a particular desktop? This might limit the number of users so you may prefer a cloud-based system that you can access anywhere.

Features

Work out what you really need from the accounting software and what you need it to do. Do you need both accounts receivable and accounts payable tools? Which reports do you need it to generate? Do you need it to track inventory? Do you need it to include ancillary services, like time tracking, project management and payroll?

Which to choose?

Of course, as bookkeepers ourselves, we have our preferences when it comes to software. We work with all sorts of platforms and packages but there are a few we see time and time again:

Xero: Widely acknowledged as one of the top pieces of cloud based accounting and bookkeeping software – especially if you’re working on a Mac. Xero is great if you’re just starting out or if you need your accounting to be simple and straightforward. Another tick for Xero, it is designed to grow as your business does. We like that it’s affordable, easy to use, offers a ton of add-on features and integrates with hundreds of third-party business solutions, many of which you probably already use. There is also a 24-hour email and live chat support function, meaning there’s always someone there to help you.

FreeAgent: Unlike a lot of bookkeeping and accounting software products which limit your transactions unless you purchase a more expensive package, FreeAgent supports unlimited users, clients, invoices and transactions for one monthly price. It’s a cloud-based piece of software and comes with a built-in project management feature. These features make it ideal for keeping track of billable hours and expenses. As a FreeAgent partner, we recommend it for freelancers, consultants and other project-based businesses.

QuickBooks: One of the most popular accounting software packages out there (and for good reason). QuickBooks works for all types of small businesses. With three different small business plans to choose from, plus a separate plan for the self-employed, freelancers and contractors, it’s got something for everyone. Both new start-up businesses and bigger, established businesses have benefitted from its’ range of features, which cover basic bookkeeping to advanced accounting and business analytics.

Sage: Sage is one of the bigger brands, and it’s been around a lot longer than most. Sage Business Cloud Accounting has two plans for small business owners, starting with invoicing, expense management and reporting, building up to the creation of quotes, estimates, tracking and inventory management. It’s most popular with retail based businesses due to its ability to integrate with POS systems. Sage also appeals to businesses with large finance departments thanks to its’ support for multiple users and payroll systems.

At Rosemary Bookkeeping, we work with small and medium sized businesses to take the pain out of your bookkeeping. From helping you choose the right software to use, software supply, training and data migration, to a complete outsourced bookkeeping service – we can help. If you’re just starting out or you’re looking to hire a bookkeeper to support you as you grow, we’d love to help. Contact your local Rosemary Bookkeeper for your free consultation.