Rosemary Bookkeeping’s Forget Me Knot 2025 for Alzheimer’s Society

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Rosemary Bookkeeping is participating in the third annual Forget Me Knot Challenge to support Alzheimer’s Society. 

Alzheimer’s is commonly misunderstood as a natural part of ageing.

However, it is a deadly neurological disease that is currently the UK’s biggest killer, estimated to affect 1 in 2 people in the UK in their lifetime.

This year, ServiceMaster brands across the UK have once again partnered with the Alzheimer’s Society to help them provide help and hope to the 900,000+ people living with dementia in the UK.

Throughout 2025, we’re working closely with our friends at the Alzheimer’s Society to raise a further £10,000 as part of our commitment to supporting them in their cause.

And as part of our fundraising commitment, our businesses nationwide are again undertaking the Forget Me Knot Challenge.

But what is the Forget Me Knot Challenge? And how can you get involved?

This blog post has all the details.

What is the Forget Me Knot Challenge?

The Alzheimer’s Society is represented by the forget-me-not flower, long associated with Alzheimer’s and dementia due to its impact on memory loss.

The Forget Me Knot Challenge is a sponsored virtual relay in which staff and owners from our businesses across the UK run, walk, or cycle the equivalent total mileage between each of our businesses, tying them together and raising funds for Alzheimer’s Society: creating the Forget Me Knot.

How to support us

If you want to support us, please visit our Just Giving page to donate online.

Or, if you’re one of our customers, please feel free to speak to our staff about donating.

Thank you for all your support!

To stay up to date with how we’re doing, stay tuned to our blog and social media channels over the summer.

Need professional bookkeeping services?

Learn the value of a bookkeeper who cares by finding your nearest Rosemary Bookkeeping business for a free, no-obligation quote on our services today.

Rosemary Bookkeeping pledges to raise £10K for Alzheimer’s Society

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Rosemary Bookkeeping names Alzheimer’s Society as our Charity of the Year

We are thrilled to announce that Rosemary Bookkeeping has joined the rest of the ServiceMaster Brands UK family in pledging to raise £10,000 this year in support of our charity of the year, Alzheimer’s Society.

This blog post has all the details.

Our Charity of the Year

We have named Alzheimer’s Society our charity of the year.

And have thus pledged to raise £10,000 to go towards their work throughout 2025.

As part of its longstanding commitment as Dementia Friends, our sister brand Merry Maids UK has raised over £14,000 for Alzheimer’s Society through its annual nationwide Forget Me Knot Challenge Campaign over the last two years alongside supporting our staff and customers to have a better cleaning experience by ensuring every Merry Maids cleaner across the UK benefitted from specialist dementia training sessions to better support customers living with dementia across the nation.

This year, we’re kicking it up a notch.

With other brands from ServiceMaster Brands UK pitching in, we have pledged this year to raise £10,000 by opening the annual fundraising initiatives to all of our businesses across the UK.

What has dementia support meant to people?

To Merry Maids customers like this woman from Croydon, the support means her father can maintain his independence:

“My Dad is 93 and has got a serious heart condition and dementia,” she says.

“After a long stay in hospital and living with us for four months, he wanted to live independently,”

“He reluctantly accepted help and within a couple of weeks was looking forward to his visits by Merry Maids.”

“They are very caring and have a very soft spot for Dad,” she adds.

“Which makes my life as a carer easier.”

“Dad would never be without his Merry Maids, and they have made a huge difference to his enjoyment of life.”

Meg Foxhall, Community Fundraiser of Alzheimer’s Society, says:

“We are so grateful that Merry Maids chose Alzheimer’s Society as their Charity of the Year. Each hour people generously give to fundraise for us, every event they take part in, every pound they donate, they’re making a life-changing difference to people living with dementia.

“Alzheimer’s Society provides vital support to people living with dementia, funds groundbreaking research and campaigns to make dementia the priority it should be. Together, we will end the devastation caused by dementia.

“There are currently around a million people in the UK with dementia. But we simply can’t reach everyone without the continued support of our incredible fundraisers like Merry Maids.”

Discover the value of a bookkeeper who cares

If you would benefit from a professional and compassionate bookkeeping services from your local experts, find your nearest Rosemary Bookkeeping business today.

New Advisory Fuel Rates – 2025

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Everything you need to know about the new advisory fuel rates for company car users.

For any business, keeping track of your financials is vital.

So, keeping track of relevant legislation that will affect them is imperative.

On March 1st 2025, HMRC reviewed current Advisory Fuel Rates (AFR) for company car drivers claiming back fuel expenses from their employer.

In this blog post, our experts have compiled a guide on everything you need to know about the new Advisory Fuel Rates.

Who is affected by changing Advisory Fuel Rates?

Mileage rates and any changes apply in certain circumstances for employees who use company cars.

These rates only apply when:

Reimbursing employees for company car business travel:

According to guidance from HMRC, if the mileage rate you pay is lower than the AFR for the engine size and fuel type of the car, there will be no taxable profit and no Class 1a National Insurance to pay.

If your cars are more fuel efficient or the cost of business travel is higher than the AFR, you can use personalised rates to reflect your situation.

However, if your mileage payments are only for business travel or you pay rates higher than the advisory rates but cannot show that your fuel cost per mile is higher, there will be no fuel benefit charge.

Instead, you’ll have to treat any excess as taxable profit and earnings for Class 1 National Insurance purposes.

Employees repay the cost of the fuel for private travel:

If you correctly record all private travel mileage and use the correct rate (or higher) to calculate how much your employees repay you for fuel used for personal travel, there will be no fuel benefit charge.

You will also not need to use the advisory rates, where you can show that employees cover the total cost of private fuel by repaying at a lower mileage rate.

When are Advisory Fuel Rates changed?

Advisory Fuel Rates are subject to regular change. HMRC reviews rates quarterly.

The most recent review happened on the first of March.

They are reviewed on:

  • 1st March
  • 1st June
  • 1st September
  • 1st December

How changes are calculated

The changes made by HMRC reflect fuel and energy prices.

Previously, when reimbursing electric company car drivers, the rate used by many companies was based upon annual figures from the Department for Business, Energy & Industrial Strategy (BEIS) and the electrical energy consumption values from the Department for Transport (DfT).

Starting March 2023, HMRC also incorporated figures published by the Office for National Statistics (ONS) to inform electricity rates. From March 2024 onwards, they’ve utilised data from annual car sales volumes to businesses (Fleet Audits average for the last three years). This year, they’ve also included findings from the Department for Energy Security and Net Zero.

The Department for Energy Security and Net Zero updates its yearly electricity cost, measured in ‘pence per kilowatt hour,’ based on the quarterly Consumer Prices Index from the Office for National Statistics. This adjustment helps reflect any price changes every three months.

How are the new Advisory Fuel Rates calculated?

Advisory Fuel Rates are calculated when the mean miles per gallon (MPG) is taken from manufacturers’ information.

This considers annual sales to businesses (Fleet Audits average from 2021 to 2023 ).

For liquefied petroleum gas (LPG), the MPG used is 20% lower than for petrol due to lower volumetric energy density.

The ‘rates per mile’ are rounded to one decimal place.

The final advisory fuel rates are rounded to the nearest penny.

Rates per mile, which end in 0.5, are rounded to the nearest whole penny for the advisory fuel rate when the underlying unrounded figure ends in a number less than 0.5.

When the underlying unrounded figure ends in a number greater than 0.5, it is rounded to the nearest whole penny.

The DESNZ cost for pence per kilowatt hour is updated by the ONS consumer prices index for electricity.

This is to account for quarterly price variations.

Then, the value of the annual equivalent rate is calculated through the cost of electricity per mile for each model provided by the DfT and electricity price data from DESNZ and ONS.

A weighted average value of the electrical costs per mile for a fully electric car is then calculated using company car sales data across the last three years.

The advisory fuel rates are worked out from the fuel prices in these tables.

Hybrid cars are treated as petrol or diesel cars for advisory fuel rates.

How have Advisory Fuel Rates Changed?

The key changes as of March 2025 include a 1p increase for petrol vehicles with engine sizes between 1401cc and 2000cc and for diesel vehicles up to 1600cc, with no change to other petrol or diesel rates. Likewise, the advisory electricity rate for fully electric cars remains at 7p per mile.

Petrol:

Rates for petrol cars have increased by 1p for petrol vehicles with engine sizes between 1401cc and 2000cc.

Engine size (cc) Mean MPG Fuel price (per litre) Fuel price (per gallon) Rate per mile Advisory fuel rate
Up to 1400 51 138.7 pence 630.7 pence 12.4 pence 12 pence
1401 to 2000 42.3 138.7 pence 630.7 pence 14.9 pence 15 pence
Over 2000 27.1 138.7 pence 630.7 pence 23.3 pence 23 pence

Diesel:

Diesel rates have also increased by 1p for vehicles up to 1600cc. 

Engine size (cc) Mean MPG Fuel price (per litre) Fuel price (per gallon) Rate per mile Advisory fuel rate
Up to 1600 56.9 146.1 pence 664.3 pence 11.7 pence 12 pence
1601 to 2000 49.3 146.1 pence 664.3 pence 13.5 pence 13 pence
Over 2000 38 146.1 pence 664.3 pence 17.5 pence 17 pence

LPG:

Engine size (cc) Mean MPG Fuel price (per litre) Fuel price (per gallon) Rate per mile Advisory fuel rate
Up to 1400 40.8 98.3 pence 446.9 pence 10.9 pence 11 pence
1401 to 2000 33.8 98.3 pence 446.9 pence 13.2 pence 13 pence
Over 2000 21.7 98.3 pence 446.9 pence 20.6 pence 21 pence

Electric:

From 1 March 2025, the advisory electric rate for fully electric cars is 7 pence per mile.

Electrical efficiency — miles per kilowatt-hour Domestic electricity cost (per kilowatt-hour) Rate per mile Advisory electric rate
3.57 25.24 pence 7.06 pence 7 pence

Is it all a bit much?

With legislation changing regularly, keeping track of expenses as a small business can be difficult.

And with fuel rates changing three times a year, it can feel impossible to get a handle on what to do and when.

At Rosemary Bookkeeping, we are on top of all current legislation and are experts in ensuring you know which way is up with your business financials.

By contacting your local expert, you benefit from regular advice and support on all the latest changes to AFR and much more, as well as bespoke and professional management of your bookkeeping needs.

To see how outsourcing your books to your friendly local bookkeeping service could help you, find your nearest Rosemary Bookkeeping business or call 0345 862 0072 today.

The best bookkeeping tools for small businesses

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Tools of the trade that will save you time and effort in bookkeeping.

As a small business owner, your time is gold dust.

And with so much to do, your bookkeeping is a chore that takes up that valuable time.

But, bookkeeping is not something you can skip out on, particularly with the growing need to keep a digital record.

Luckily, there are many tools on hand that small business owners can use to make bookkeeping easier.

At Rosemary Bookkeeping, we know there’s a lot to consider. What works for one business may be the wrong fit for another.

That’s why we’re breaking down the tools of the trade so you can figure out what bookkeeping aids work for you.

Quickbooks

If you’re researching, you might’ve noticed that many small businesses use QuickBooks Online.

But what makes it so good?

Pros: 
  • Scalable
  • Commonly used by professionals (including us!)
  • Integrates with 3rd party systems and Quickbooks Payroll
  • Cloud-based and available on mobile
  • Easy to use: All features are accessible through a central dashboard
  • Has a plethora of online resources to give you the support you need
  • 30-day trial
  • 4 Subscription plans that vary in price for business size, but can be upgraded as your business grows
  • More advanced plans offer more advanced features, though most small businesses will find the Simple Start Programme (£14/m.o) will suffice
  • Customisable options with mobile app
Cons: 
  • Requires an upgrade for additional users
  • Can suffer from syncing problems with banks and credit cards

Xero

Another popular accounting tool, Xero is rapidly growing into a bookkeeping giant. And like QuickBooks, Xero is designed to grow with your business across its different subscription options.

It also integrates with hundreds of third-party business solutions, many of which you may already use, like Gusto, for payroll.

Here’s the full lowdown:

Pros:
  • Cloud-based and available on mobile
  • 3rd party payroll integration through Gusto and app marketplace
  • Integration with 3rd party services allows online payment collection
  • Simple inventory management
Cons:
  • Limited customer service and reporting
  • Fees charged for ACH payments

FreeAgent

Another cloud-based software, as a FreeAgent partner, we recommend it for freelancers, consultants, and project-based businesses.

Pros:
  • Cloud-based and available on mobile
  • Doesn’t limit transactions behind a paywall
  • Supports unlimited users, clients, invoices and transactions for one monthly price
  • Ideal for keeping track of billable hours and expenses
  • Runs fully RTI-compliant payroll
  • Allows you to create and send estimates and invoices
  • Uses personalised Tax Timeline of upcoming deadlines and amounts due, cash flow, and profitability
  • Files VAT, RTI payroll and Self Assessment tax returns directly to HMRC (ideal for sole traders and limited companies)
Cons:
  • App development and compatibility for Android is lacking, but underway
  • Tax Timeline doesn’t offer a comparison of year-on-year comparison

Sage

Sage is one of the bigger brands, and it’s been around a lot longer than most.

Sage Business Cloud Accounting is specifically geared towards the needs of small to medium-sized corporations and offers two plans for small business owners.

However, it has been described as overly complex and difficult to use.

Here are the pros and cons:

Pros:
  • Cloud-based and available on mobile
  • Offers a free trial or demo before buying
  • Offers invoicing, expense management and reporting, as well as the creation of quotes, estimates, tracking, and inventory management
  • Provides monthly, quarterly, and annual financial reports and reports. These include balance sheets and income/cash flow statements
  • Produces comparison of financial statements, e.g. year-to-year.
  • Many features are preset  and ready for the user to make management streamlined, but also offer multiple customisation opportunities
  • Offers capabilities for budgeting or cash flow forecasting, job costing, auditing, and automated workflows, as well as industry-specific features.
  • Uses a central dashboard to access information and data in one place
  • Link your credit cards and bank accounts
  • Integrates with third-party apps
Cons:
  • Difficult to use and set up. May need a Sage expert to support you. (Luckily, we are!)
  • Features can be complicated to use and need expert support
  • Homepage can become cluttered if not customised
  • Geared towards larger businesses.
  • Lack of documentation and support, often necessitating further support

How Rosemary Bookkeeping helps your business

Each online bookkeeping aid offers something different, with both strengths and weaknesses.

And many can be difficult to use without the right support.

At Rosemary Bookkeeping, we work with accounting tools and offer bespoke support to get the most out of each software.

By regularly consulting your local Rosemary bookkeeper, you’ll be able to receive support specially tailored to you and your business, and we can take care of your bookkeeping for you.

From helping you choose the right software to use, software supply, training and data migration to a complete outsourced bookkeeping service – we can help.

Whether you’re just starting or looking to hire a bookkeeper to support your growth, the best bookkeeping tool for any small business is still a Rosemary Bookkeeper.

To take your first step towards stress-free bookkeeping, find your nearest Rosemary Bookkeeping branch to schedule a free, no-obligation consultation with your local expert today.

My strategy for surviving Coronavirus

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Belinda Whitaker explains her strategy for surviving Coronavirus, read more in this fantastic article on Total Swindon click here (credit Fiona Scott Media Consultancy).

plan for surviving coronavirus

 

If you would like to find out how Rosemary Bookkeeping can help you sort out your books and assess your business finances during these difficult times, contact your local Rosemary Bookkeeper today.

Stay home, stay connected

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Being on lockdown, stuck in your house, restricted movement, social distancing, whatever you want to call it isn’t easy for a lot of people but luckily for us, in this day and age, we have a wide range of technology at our fingertips to help us stay connected. 

 Staying connected is important for us on a personal level to help keep away the boredom, help keep us motivated and help keep a closer eye on our loved ones that are now out of reach. Video calls are most definitely a great option for keeping in touch with people. 

Staying connected for business is going to be vital for many as more and more people are migrated to home working; getting access to apps, software and resources will help us work effectively and efficiently and well; just make the day easier. 

Here’s a good but not exhaustive list of software and Apps you could try to keep you connected for work and socially. 

Video Calling Software

Facetime – available on your iPhone, iPad or iPod touch and even newer Macbooks 

https://support.apple.com/en-gb/HT204380 Facetime is a nice simple tool to use to video call loved ones but it is also a nice easy option for one to one video meetings. 

WhatsApp – is popular for group chats but also have a video feature where you can video call individual people or groups of people, WhatsApp is available for Android, iPhone on Mac & Windows PC so is very accessible for lots of users 

https://www.whatsapp.com/ 

Zoom – is designed for video conferencing and makes keeping in touch from a personal point of view but is especially handy for business use with several options & plans 

https://zoom.us/ 

Skype – Skype has video conferencing available and you can chat to more than one person at a time and share your screen, this makes it good for personal use but also. Works well for businesses use too 

https://www.skype.com/en/ 

Microsoft Teams – This is more than just a chat or remote meeting solution, Microsoft teams allows you to set up teams, have chats, hold group video calls, share a calendar and share documents within the teams, it is designed for teamwork. 

https://products.office.com/en-gb/microsoft-teams/group-chat-software 

Handling documents 

Big businesses might have fantastic IT resources, but if you are a smaller business it might be harder to manage your documents between your teams.  

I wouldn’t want to suggest one over another but a few options to help you keep running more smoothly are: 

Microsoft teams – as above, it is not just great for keeping in touch, it also has the power to share documents and update them live without the need to email things backwards and forwards. 

Dropbox – This is more of a file-sharing option, you can give authorised people access to a Dropbox folder so you can access the documents within. If you have to work with personal data you will need the business version to help you be GDPR compliant 

https://www.dropbox.com 

Google Drive – This is a file-sharing platform and they have both personal and business packages available 

https://www.google.com/drive/ 

Huddle – a cloud-based project management solution that helps project teams in businesses 

https://www.huddle.com/ 

Receipt Bank – a pre-accounting tool often used by accountants and bookkeepers but can also be used by businesses to log receipts digitally. 

https://www.receipt-bank.com/uk/ 

Smart Receipt – Turns your phone into a receipt scanner and expense report generator with Smart Receipts! You can track receipts and lots more 

https://www.smartreceipts.co/ 

Expensify – claims to be the world’s leading application for expense management, receipt scanning, and business travel. Take a picture of your receipts using SmartScan and go from there 

https://www.expensify.com/ 

 

There are loads of tools out there to help make things just a little easier… all at your fingertips.